W3Global ยท 4 days ago
AP/AR Staff Accountant
Cleburne, TX
Full-time
Onsite
Mid Level
5+ years expW3Global is seeking a Staff Accountant - AP/AR to support company operations. The role involves managing all areas of accounting including customer invoicing, accounts receivable, and vendor payments, ensuring compliance with contractual terms and maintaining accurate financial records.
ConsultingRecruitingStaffing Agency
Responsibilities
Generate and send out invoices for all company construction, fabrication, and professional services divisions, with appropriate backup per established company policy
Through systematic communication with maintenance operations administration, ensure all unscheduled and or emergency call-out work is invoiced timely and thoroughly
Be aware, respond, and foster an understanding to the organization that tidy, detailed, and correct invoice documents are a form marketing our brand of professionalism
Ensures more complex invoices are in compliance with appropriate contracts, guidelines and regulations
Set up formats and prepare invoices for all contract types, including T&M invoicing, AIA billing, close-out invoices, and adjustment invoices
Works with customers to refine invoicing process and expedite payment. Ensure all appropriate backup documentation is needed
Receives all requests for new customer set-ups per company policy. Including credit checks and assisting VPFC in collating and responding to comprehensive new customer packets
Processes payments into accounting software
Ensures all accounts are monitored for non-payment, delayed payment, and proactively engage customer before collection steps are necessary
Quickly and professionally researches discrepancies and or questions, issuing and posting changes to customer accounts as necessary
Develop and maintain master schedule of contractual obligations, progress invoicing, or known invoicing dates to ensure customer invoicing is maximized and timely
Prepare weekly AR Aging/Open Invoices report with notes for the divisional heads, VPFC, and the CEO
Including maintaining accurate and complete paper and electronic files of daily processed data to facilitate access for audits and job history research
Advise VPFC on practices and policy improvements to ensure all responsibilities of this position are accomplished with good stewardship
Ability to prioritize and complete multiple projects with alertness and accuracy
Receiving, reviewing, and processing all vendor invoices or employee expenses for appropriate documentation, coding, and approval prior to payment
Audit and process credit card, service charge accounts, and recurring administration bills for correctness and payment
Maintain accounting system nomenclature. Setting up new vendors, customers, and jobs in the accounting system as soon and thoroughly as possible in the accounting system
Clearly and accurately communicate the company's weekly treasury requirements for ensuring best banking practices of check runs, ACH transacting, and vendor remittance
Issue and manage POs to requesting operational or project management personnel
Accurately and currently maintain the company master document of all leases and utilities. Managing the renewal dates and ensuring the appropriate senior leadership is kept abreast of those contractual triggers and timelines
Maintain fixed asset records and assist Corporate Controller with preparation of property tax renditions
Prepare, and ensure the quality and integrity of the weekly cash management report for the Chief Executive
Provide Corporate Controller with appropriate documentation for preparation of monthly/quarterly sales tax reports and payments
Stay current and knowledgeable of active jobs to ensure complete weekly job cost reports are distributed to the necessary operational management per the established Periodic Reports List timeline
Issue weekly and monthly reports timely and accurately as expected in the established Periodic Reports List to necessary operational management
Supply as quickly as administratively possible any requested follow-up or clarifying costs reports to necessary operational management
Is responsible for accounting department's electronic and paper current and historical filing and record keeping protocol and storage management. Ensuring the department complies with this protocol
Maintains accurate and complete Payables electronic and paper records of documents per company, regulatory agency, legal, and generally accepted accounting practices
Interface with all vendors to understand payable terms and obligations, and respond professionally and rapidly to all vendor inquires
Owns the vendor and service online account accesses
Processes and completes new vendor account set-up including credit applications and W9 prior to first payments
Ensure appropriate 1099 designation of vendors
Collect all bi-weekly salary personnel timesheets and enter percentage breakdowns into accounting software job costs
Run weekly and bi-weekly Job Cost time reports and distribute
Develop and execute a personal timeline to ensure timely and accurate participation in the company's monthly close schedule
Managing petty cash including; Receiving requests, disbursing, recording and reconciling petty cash as required
Order office supplies as needed
Reports directly to company's president
Qualification
Required
Strong interpersonal communication skills both written and verbal
Skill to type 50 words per minute
Ability to establish priorities, work independently, and proceed with objectives without supervision
Ability to handle and resolve recurring problems
QuickBooks Enterprise and Paycom
MS Excel, Word
Preferred
Construction accounting experience highly preferred
Preferred associates degree with course in accounting/finance/business
Five years related experience or, Equivalent combination of education and experience
Company
W3Global
W3Global is a leading provider of end-to-end consulting services, empowering businesses to achieve their strategic goals and optimize their operations.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Sridhar Venkatesan
CEO
Company data provided by crunchbase