Navy Region Mid-Atlantic Fleet and Family Readiness (FFR) · 1 week ago
Administrative Assistant
Yorktown, VA
Full-time
Onsite
New Grad, Entry LevelNavy Region Mid-Atlantic Fleet and Family Readiness (FFR) is seeking an Administrative Assistant to oversee various administrative requirements at Naval Weapons Station Yorktown. The role involves answering phones, greeting customers, managing documents, and ensuring the accuracy of administrative processes.
Military
No H1B
U.S. Citizen Only
Responsibilities
Answers phone and greets customers
Uses appropriate protocol for office/facility assigned
Uses good customer service techniques, greeting by name where appropriate, offering assistance in a genial manner, researching questions and/or referring to the appropriate staff member to handle the request
Uses computer to key data from handwritten notes or rough draft materials ensuring that the finished documents contain the proper format, content, grammar, spelling and punctuation
Such duties may include but are not limited to: Typing administrative documents, contracts, purchase order requests, correspondence, instructions, forms and reports utilizing references, policy, directives and standards, posted event reports, and etc
Ensures information is accurate and kept up to date
Keying does not require great speed (30 wpm or less) but must be accurate
Prepares copies of finished documents and distributes as required
Receives/sorts mail, guard mail, or packages delivered by courier and routes to the appropriate personnel
Files incoming and outgoing correspondence, budget information, purchasing documents, newsletter information, plant property, etc. into an established system
On occasion may be required to set up additional filing systems
Assists in copying, collating, stapling, and/or sorting documents as directed
Assists with monitoring of supplies, requesting supply needs, and preparing orders as necessary
Prioritizes and facilitates the flow of work into and from the other offices which may include but is not limited to verification of IMPAC credit card statements; product research, logging and tracking BPA's and purchase orders, preparation of APF and NAF purchase requests, scheduling of training, etc
Reacts to emergent needs and makes adjustments to assignments to meet operational needs
Maintains document filing systems, ensures filing is timely and accurate, and initiates changes in processes to enhance data and document storage and retrieval
Responsible for collecting all timecards, ensuring proper supporting documents are attached and the appropriate signatures have been obtained prior to forwarding to payroll
May respond to basic payroll inquiries
Performs any other related duties as assigned
Qualification
Required
Must be able to read, write and understand both written and verbal instructions
Must be able to add, subtract, multiply and divide accurately using a calculator
Must have knowledge of basic English grammar, spelling and punctuation
This position requires the skill of an entry level or higher typist and the ability to operate a personal computer
Must possess working knowledge of basic data entry for MS Office Word and Excel programs
Must demonstrate above average telephone etiquette and customer service skills
Must be familiar with document filing and retrieval systems, and have the ability to accurately maintain filing systems
Must pass all applicable records and background check
Must successfully pass the E-Verify employment verification check
The incumbent is required to do considerable sitting, standing, bending, crouching, walking, pushing, and pulling
Lifting, moving and carrying supplies, equipment and other program items weighing up to 45 pounds without assistance may be required
Preferred
Familiarity with F&FRP practices, procedures and terminology and previous government experience
Company
Navy Region Mid-Atlantic Fleet and Family Readiness (FFR)
OUR VISION Deliver dynamic, innovative, and integrated programs and services that inspire Sailors and Navy families to thrive throughout their military life cycle.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase