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Sterne, Kessler, Goldstein & Fox · 2 hours ago

Document Control Team Lead

DC-Baltimore Area

Full-time

Onsite

Mid, Senior Level

$95K/yr - $115K/yr

5+ years exp

Sterne, Kessler, Goldstein & Fox P.L.L.C. is a highly regarded intellectual property specialty law firm known for its welcoming and inclusive environment. They are seeking a proactive Document Control Team Lead to oversee the management of the Document Control Team, ensuring effective operations and adherence to standards and procedures while also managing team performance and training.

Law Enforcement

H1B Sponsor Likely

Responsibilities

Responsible for daily coordinating and supervising of opening, sorting, logging, and distributing (as necessary) all incoming firm correspondence (including domestic, foreign, USPTO, general, prosecution, litigation, interference, fax, courier, emails, and checks) following the firm’s systems and standard procedures

Daily coordinating and supervising of processing and creating document profiles for all incoming firm correspondence, i.e., U.S. Postal Mail, Courier (Express) Mail, and designated electronic communications via fax and emails, including the identification and selection of document descriptions based upon the firm’s established naming convention guidelines

Responsible for daily supervising and overviewing of assigned team members; preparing and conducting annual and mid-year performance evaluations for direct reports

Monitoring daily workloads of assigned team and identifying additional work assignments and projects for team as needed during non-peak periods

Providing training to new and existing department employees in the use of the Document Management System (DMS) on an ongoing basis as necessary to complete the team’s profiling duties and to aid in continued development of team members

Making recommendations related to the hiring, firing, advancement, promotion, or any other change of status of assigned staff

Managing relationships with outside vendors assisting with document control, specifically those providing staffing and document indexing or profiling assistance

Coordinating the daily USPTO hand-carry delivery as needed ensuring all docketing and firm procedures are adhered to

Leading team in following and applying daily knowledge of the firm's standard document control policies and procedures as needed to meet established Service Level Agreements (SLAs)

Achieving and maintaining a working knowledge of basic IP concepts, including U.S. and foreign patent prosecution and docketing procedures

Controlling and maintaining the high quality, accuracy, and integrity of the firm's document management system and procedures

Maintaining a high level of proficiency in using the DMS, including interacting with Docketing, U.S. Patent Prosecution, Foreign Filing, Operations Center, and IT department personnel and other firm members to complete the document control process, assist in coordinating testing of updated or new systems, and troubleshooting problems as necessary

Maintaining a high-quality work product, scheduling work to meet department deadlines, and performing job responsibilities under pressure efficiently, productively, and in a professional manner

Qualification

Document Control ExperienceDocument Management SystemsTeam LeadershipOrganizational SkillsProblem SolvingMicrosoft OfficeCustomer Service OrientationUSPTO

Required

Committed to creating and maintaining a collaborative and positive work environment

Capable of implementing structured changes and effectively communicating across the firm

Able to meet deadlines and work efficiently under pressure

Highly motivated, responsive, and customer service oriented

Possess strong organizational skills and experience in document management systems

Skilled problem solver capable of anticipating needs and delivering appropriate solutions

Proficient in using computer equipment and software systems, including Microsoft Office and document management, docketing, and workflow software

Preferred

Minimum five years of document control experience with at least three years of team lead or supervisory experience preferred

Bachelor's degree preferred

Familiarity with the USPTO's systems and other law resources and databases used in IP prosecution

Benefits

Competitive compensation package

Excellent benefits

Metro-accessible in a prime downtown location with many nearby restaurants and shops

Company

Sterne, Kessler, Goldstein & Fox

Sterne, Kessler, Goldstein & Fox is a top-ranked intellectual property specialty firm located in Washington, D.C.

Founded in 1978

Washington, District of Columbia, USA

201-500 employees

http://www.sternekessler.com

H1B Sponsorship

Sterne, Kessler, Goldstein & Fox has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

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