UCLA · 1 week ago
Academic Personnel Coordinator
Los Angeles, CA
Full-time
Onsite
Mid Level
$31/hr - $62/hrUCLA is a prestigious university seeking an Academic Personnel Coordinator to facilitate academic personnel matters for several Social Sciences departments. The role focuses on managing Lecturer Appointments and requires excellent interpersonal skills and the ability to handle confidential information.
EducationHigher EducationUniversities
Responsibilities
Facilitates academic personnel matters, with a focus on responsibility for Lecturer Appointments, for five Social Sciences departments
Analyzes information, problems, situations, practices and procedures to correctly define issues, identify relevant concerns, recognize alternatives and implications, and formulate logical and objective solutions
Exercises independent judgement and solves problems
Establishes and maintains cooperative working relationships with faculty, staff, students, campus administrators, visitors, and outside agencies
Communicates verbally and in writing, using appropriate vocabulary and grammar to obtain and clearly convey information concerning complex policies and procedures
Produces clear and grammatically correct business correspondence
Follows through on assignments with minimal direction
Works independently and performs a variety of tasks with frequent interruptions and distractions as well as fluctuating workload and competing deadlines
Handles confidential matters and sensitive information with discretionary judgment
Organizes and maintains accurate and complete personnel records and filing system
Utilizes broad-based and detailed working knowledge of departmental and University policies and procedures, i.e., The CALL, Academic Personnel Manual, UCLA policies and procedures manuals, and affirmative action policies
Uses UC Recruit, Opus academic personnel system, and UCLA Interfolio online dossier system to input accurate and detailed information
Processes online entries and forms required to accomplish various academic personnel transactions using UCPath payroll system
Uses Microsoft Office products such as Word, Excel, and Outlook; performs advanced Internet searches
Qualification
Required
Experience in Academic Personnel Experience in Academic Personnel (Required)
Skill in analyzing information, problems, situations, practices and procedures to correctly define issues, identify relevant concerns, recognize alternatives and implications, and formulate logical and objective solutions. Ability to exercise independent judgement and solve problems. (Required)
Excellent interpersonal skills to establish and maintain cooperative working relationships with faculty, staff, students, campus administrators, visitors, and outside agencies. Ability to interact with persons of various social, cultural, economic and education backgrounds. (Required)
Ability to communicate verbally and in writing, using appropriate vocabulary and grammar to obtain and clearly convey information concerning complex policies and procedures. Superior writing skills to produce clear and grammatically correct business correspondence. (Required)
Ability to follow through on assignments with minimal direction. Demonstrated ability to work independently and perform a variety of tasks with frequent interruptions and distractions as well as fluctuating workload and competing deadlines. (Required)
Discretionary judgment to handle confidential matters and sensitive information. (Required)
Skill in organizing and maintaining accurate and complete personnel records and filing system. (Required)
Broad-based and detailed working knowledge of departmental and University policies and procedures, i.e., The CALL, Academic Personnel Manual, UCLA policies and procedures manuals, and affirmative action policies. (Required)
Thorough working knowledge of UC Recruit, Opus academic personnel system, and UCLA Interfolio online dossier system; ability to input accurate and detailed information. (Required)
Detailed working knowledge of UCPath payroll system; ability to process online entries and forms required to accomplish various academic personnel transactions. Demonstrated skill in using Microsoft Office products such as Word, Excel, and Outlook; demonstrated working knowledge of Windows Operating System. Ability to perform advanced Internet searches. (Required)
Bachelor's degree in business administration, human resource management or related field, or equivalent combination of education and experience. (Required)
Ability to maintain regular on-time work hours and schedule. (Required)
Bachelor's Degree in related area or equivalent experience/training (Required)
Benefits
Benefits that start on day one
Company
UCLA
UCLA offers a combination that’s rare, especially among public research universities.
Founded in 1919
5001-10000 employees
H1B Sponsorship
UCLA has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (266)
2024 (223)
2023 (226)
2022 (182)
2021 (164)
2020 (172)
Funding
Current Stage
Late StageTotal Funding
$157.89MKey Investors
California Institute for Regenerative MedicineUS Department of EnergyDepartment of Cannabis Control
2025-01-30Grant· $29.14M
2023-08-14Grant
2023-04-25Grant· $2M
Leadership Team
James Puffer
Professor Emeritus
Jenny Lester
Clinical Trials Director
Recent News
2026-01-18
2026-01-16
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