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Denison University · 15 hours ago

Administrative Assistant, Family Philanthropy and Gift Planning

Granville, OH

Full-time

Onsite

New Grad, Entry Level

Denison University is seeking an Administrative Assistant for Family Philanthropy and Gift Planning to support the day-to-day operations within Institutional Advancement. The role involves a variety of administrative tasks including scheduling, budget tracking, and providing support for fundraising efforts.

Higher Education

Work & Life Balance

Responsibilities

Provide a full range of administrative assistant duties and responsibilities

Support the day-to-day operations of Parent and Family Philanthropy, Gift Planning, and additional Program Directors in Institutional Advancement by providing the technical and organizational skills needed to coordinate office operations within a fast-paced environment that requires a high degree of attention to detail and confidentiality

Provide primary support to Parent and Family Philanthropy and Gift Planning with additional administrative support for other Program Director(s)

Assist Parent and Family Philanthropy, which includes a team of two development officers, in our mission of creating and sustaining donor-centered relationships

Gift Planning includes support for the director (remote) and a gift planning gift officer

Duties include, but are not limited to, scheduling meetings and maintaining calendars; reconciling expense reports; tracking budgets; assisting with travel arrangements and preparing travel itineraries; generating reports; performing data entry; preparing correspondence, briefs, and pledge agreements; proofreading and editing; managing marketing and communication timelines and deliverables; and managing administrative tasks associated with the Family Leadership Council

The position also provides assistance with generating content and design of fundraising proposals and other donor-facing materials, and partners with other offices as needed to assist with regional events

Must be able to work independently, promptly follow up, execute with accuracy, and embrace inter-departmental collaboration

Assists in administrative support related to the planning and execution of the comprehensive fundraising campaign, including support of the Presidential Travel Calendar

Anticipates and resolves problems, using initiative, flexibility, creativity, and a teamwork approach

Qualification

Organizational skillsAttention to detailData entryBudget trackingCommunication skills

Required

Provide a full range of administrative assistant duties and responsibilities

Support the day-to-day operations of Parent and Family Philanthropy, Gift Planning, and additional Program Directors in Institutional Advancement

Provide the technical and organizational skills needed to coordinate office operations within a fast-paced environment that requires a high degree of attention to detail and confidentiality

Provide primary support to Parent and Family Philanthropy and Gift Planning with additional administrative support for other Program Director(s)

Assist Parent and Family Philanthropy, which includes a team of two development officers, in our mission of creating and sustaining donor-centered relationships

Gift Planning includes support for the director (remote) and a gift planning gift officer

Duties include, but are not limited to, scheduling meetings and maintaining calendars

Reconcile expense reports

Track budgets

Assist with travel arrangements and prepare travel itineraries

Generate reports

Perform data entry

Prepare correspondence, briefs, and pledge agreements

Proofread and edit

Manage marketing and communication timelines and deliverables

Manage administrative tasks associated with the Family Leadership Council

Provide assistance with generating content and design of fundraising proposals and other donor-facing materials

Partner with other offices as needed to assist with regional events

Must be able to work independently, promptly follow up, execute with accuracy, and embrace inter-departmental collaboration

Assist in administrative support related to the planning and execution of the comprehensive fundraising campaign, including support of the Presidential Travel Calendar

Anticipate and resolve problems, using initiative, flexibility, creativity, and a teamwork approach