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Wiss · 2 days ago

Accounts Receivable Specialist

NYC Metro Area

Full-time

Hybrid

Entry, Mid Level

$70K/yr - $75K/yr

2+ years exp

Wiss is an engineering firm based in NYC seeking a highly organized Accounts Receivable Specialist to manage the full accounts receivable cycle. The role includes invoicing, collections, reconciliation, and ensuring compliance with company policies and accounting standards.

Accounting

Growth Opportunities

No H1B

Responsibilities

Enter awarded Engineering and Planning contracts into Deltek Ajera to support project budget, rate, and staff tracking

Prepare, review, and issue accurate client invoices based on project progress, contract terms, phases, deliverables, and required documentation, ensuring compliance with agreed timelines

Maintain detailed Ajera records of invoices, adjustments, collections, and work-in-progress, including tracking and documenting deferred billings

Monitor accounts receivable aging, communicate professionally with clients regarding outstanding balances, negotiate payment arrangements as needed, and escalate issues appropriately

Reconcile client accounts, resolve discrepancies promptly, and prepare and analyze monthly AR reports for senior management review

Coordinate with Accounts Payable to ensure timely payment of subconsultants upon receipt of client payments

Assist with month-end and year-end close, reconciling AR and subconsultant AP general ledger balances with AR tracking reports

Utilize accounting software, preferably Deltek Ajera, to manage AR transactions, ensure compliance with company policies and accounting standards, and identify opportunities to improve AR processes and efficiency

Qualification

Accounts Receivable ManagementDeltek AjeraAccounting Software ProficiencyMS Office ApplicationsAttention to DetailWritten CommunicationVerbal CommunicationOrganizational SkillsFlexibilityTime Management

Required

Minimum 2–3 years of full-cycle accounts receivable experience

Skilled with usage of MS Office Applications (Excel, Word) and Adobe Pro to create Business invoices, packaging multiple documents to generate the final invoices for Clients

Highly organized with strong attention to detail

Polished written and verbal communication

Flexible with a willingness to assume other responsibilities as needed by Leadership

Ability to manage multiple priorities and meet deadlines