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University of Washington · 19 hours ago

Limited Term Appointment: Executive Assistant to the Director (Part time 60% FTE)

Seattle, WA

Part-time

Hybrid

Entry, Mid Level

$78K/yr - $92K/yr

2+ years exp

The University of Washington is seeking an Executive Assistant to the Director for the CICOES program. This role involves providing primary coordination between the Executive Director and various stakeholders, managing office operations, and supporting CICOES initiatives and events.

EducationHigher EducationUniversities

Responsibilities

Manage the office of the CICOES Director: scheduling, organization and support for the Director’s meetings including the CICOES Executive Advisory Board, CICOES Council, Management team, external visitors, and review committees. Also includes managing the Director’s travel and requests for information to and from the office, and support for the Director’s role as lead on the national Cooperative Institute Directors’ Council

Organize and manage administration of CICOES initiatives and key events on time and within budget. Example events include the CICOES Symposium, all-hands meetings and staffing for committees when CICOES is task lead. This includes managing the annual Research Development Grant, the CICOES Graduate Student Awards programs, and applications to the Postdoctoral Fellowship program

Track research publications for scientists at the three CICOES universities for annual reporting to NOAA, the CICOES website, and the annual magazine

Work with College of the Environment Advancement (fundraising) Office to support CICOES programs and schedule donor meetings and write correspondence as needed

Serve on the College Executive Assistants committee, lead one or more committee meeting agenda topics, and assist group members in obtaining programmatic funding for training and outreach development. Other duties as needed and assigned

Qualification

Microsoft OfficeProject managementWritten communicationVerbal communicationOrganizational skillsConfidential information managementIndependent judgmentHigher education experienceResearch environment experienceInterpersonal skillsProblem-solving skillsCritical thinking