State of New Hampshire · 2 weeks ago
SUPREME COURT JUDICIAL ASSISTANT
New Hampshire, United States
Full-time
Onsite
Senior Level
$60K/yr - $73K/yr
5+ years expThe State of New Hampshire's Judicial Branch is seeking a Supreme Court Judicial Assistant. This role involves managing complex administrative functions and schedules for the Chief Justice and Associate Justices of the New Hampshire Supreme Court, ensuring the overall efficiency of their administrative tasks.
Association
Responsibilities
Coordinates and manages the Chief Justice’s schedule, briefings, and commitments
Creates and manages the Court’s administrative calendar, schedules meetings for the Court or individual justices, and organizes logistics for those meetings, including booking rooms and/or virtual platforms, preparing agendas, sending invitations, and coordinating with internal and external stakeholders
Handles the arrangements and logistics for the justices’ attendance at off-site meetings and functions
Oversees daily operations of the justices’ chambers by preparing and distributing documents, maintaining administrative files and records for the justices, supporting their involvement in special projects and initiatives, and ensuring an adequate inventory of office supplies
Plans and coordinates official Court ceremonies, including investitures of justices
Prepares reports, memoranda, agendas, and correspondence relating to the administrative work of the justices
Assists the justices with preparing documents for presentations, speeches, and publications
Screens and prioritizes visitors, calls, emails, and correspondence to the justices, and either routes the visitor/communication to appropriate personnel or handles the response
Facilitates open lines of communication with Legislative Branch leadership and Executive Branch officials, including State agency commissioners and leaders
Serves as the justices’ point of contact for state and federal judges, Judicial Branch employees, national and local bar/legal associations, public-interest organizations, and other stakeholders
Supports the Chief Justice’s appointing authority to boards, commissions, and other entities
Serves as the administrative assistant to various committees, commissions, and task forces by preparing agendas, taking minutes, preparing reports of proceedings, and establishing and maintaining related files
Coordinates the application, interviewing, selection, and onboarding and offboarding processes for the justices’ term law clerks and externs/interns
Qualification
Required
At least an associate degree from a college or university, with coursework in paralegal studies or judicial, public or business administration
Minimum of five years' experience as a paralegal, program manager, executive assistant, or secretary in a court or in a legal, business, or public-sector or public-interest environment
Any equivalent combination of education and experience that provides the knowledge, skills, and abilities for successful performance of the job duties
Notary public or the ability to become a notary public in the State of New Hampshire
Successful completion of a background check, including a criminal records check
Knowledge of New Hampshire state government, appellate and trial court processes, and legal terminology
Proficiency in English grammar, syntax, diction, and usage
Skills in office management, workflow coordination, and records management
Ability to prepare and proofread legal documents
Proficiency in Microsoft Word, including document management, typography, layout, and formatting, and use of other Microsoft products, including Outlook, Teams, Excel, SharePoint, and PowerPoint
Ability to convert documents into an electronic format suitable for external distribution
Ability to type accurately and rapidly
Ability to devote meticulous attention to matters of technical and administrative detail
Ability to communicate effectively, both orally and in writing
Ability to work independently, collaboratively, and in complete confidentiality
Ability to develop and maintain effective professional working relationships with the justices, law clerks, and other staff
Ability to organize, prioritize, and coordinate work activities and meet critical deadlines
Ability to use initiative and independent judgment within general policy guidelines
Company
State of New Hampshire
Consider working for the State of New Hampshire! Whether you are interested in public safety, healthcare, transportation, the environment, IT, social work, or countless other areas, we have an opportunity for you! Join one of the largest and most geographically diverse employers in New Hampshire, where career opportunities are varied and every job helps enhance the quality of life for the citizens of the state.
Founded in 1623Concord, Massachusetts, USA
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Timothy Whitman
Chief Operating Officer NHH
Stefanie Shea, MSN, RN, PMH-BC, CNL
Chief Quality Improvement and Compliance Officer
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