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National Association of State Workforce Agencies · 2 days ago

Office and Operations Coordinator

Washington, DC

Full-time

Hybrid

New Grad, Entry Level

The National Association of State Workforce Agencies (NASWA) is the national organization representing all 50 state workforce agencies, Washington, D.C., and U.S. territories. They are seeking an Office and Operations Coordinator to streamline operational processes and support various teams across the organization. The role includes managing office operations, providing administrative support to the Human Resources Team, and coordinating membership activities.

AssociationEmploymentGovernment

Responsibilities

Organizes and supervises all administrative activities to ensure smooth office operations. This includes managing office supplies, equipment maintenance and procurement, and maintaining office efficiency

Receives mail and distributes, as required, on a schedule determined with supervisor

Oversees ordering of all office supplies and refreshments

Oversees usage of NASWA conference rooms and visitor offices

Reviews and approves the office usage calendar

Sets up in-house meetings and orders AV equipment and makes food arrangements, as needed

Coordinates staff office access and parking

Monitors NASWA general telephone line and distributes messages, as needed

Maintains inventory of NASWA swag and ships, as needed

Assists accounting department, as requested, with depositing checks or receiving checks that arrive through the mail

Assists Executive Team and impacted staff with prepping the office for move to new location in 2026

Greets visitors, as needed

Helps with data entry and general updates in HR systems (ADP Workforce Now, Employee Navigator, Jira)

Assists in recruiting process - setting up interviews and candidate communication; may help support some limited onboarding functions

Qualification

Office operations managementHR systems ADPHR systems JiraAdministrative supportOrganizational skillsProactive approachAttention to detailCollaboration