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Institute of International Education · 19 hours ago

Project Manager, Fulbright Events (Hybrid)

Chicago IL - Chicago, IL 60602 USHouston TX - Houston, TX 77027 USNew York NY - New York, NY 10007 USWashington DC - Washington, DC 20005 US (Primary)

Full-time

Hybrid

Entry, Mid Level

$59K/yr - $73K/yr

2+ years exp

The Institute of International Education (IIE) is hiring a Project Manager for the Fulbright Events team. This role focuses on advancing the mission of the Fulbright program by creating engagement and connections among Fulbright students, scholars, and professionals through various events.

Education

Responsibilities

Designs and implements the content and program structures for in-person and virtual orientations, events, trainings, workshops, and professional delegations

Responsible for on-site event delivery, including leading an on-site team and volunteers

Identifies and secures content providers, such as event speakers, trainers, and facilitators; site visits; and cultural activities

Develops and monitors implementation plans, prepares progress reports, manages event budgets, participant needs and closeout activities

Communicates with internal stakeholders, program sponsor, and third-party partners to ensure that each event is aligned with the Fulbright Program’s goals and needs

Oversees the implementation of logistical needs including travel, accommodations, food and beverage services, oversight of ground transportation, venues, and all other meeting arrangements

Manages attendee assignment process, through building and maintaining event registration sites and apps, using services like Cvent, AttendeeHub, Canvas, or online survey tools

Creates and edits events materials with support from coordinators and administrators

Supports the Head of Fulbright Events in creating budget templates, reviewing expenses, and reconciling event expenses

Supports the Head of Fulbright Events in ensuring appropriate procurement practices are followed, including monitoring the status of departmental contracts, and providing guidance to other team members on IIE’s procurement policies

Qualification

International education experienceEvents managementBudget managementData analysisLogistical arrangementsMultitaskingVerbal communicationWritten communicationNegotiation skillsAttention to detail