Staff World Services · 11 hours ago
Administrative Assistant
Sacramento, CA
Full-time
Onsite
Entry, Mid Level
$23/hr - $28/hr
1+ years expStaff World Services is a government agency seeking an Administrative Assistant to provide technical administrative support. The role involves collecting, interpreting, and processing department-specific information, as well as managing correspondence and maintaining departmental records.
Staffing & Recruiting
Hiring Manager
Jeanette Jewell
Responsibilities
Collecting, interpreting, entering tracking and processing department specific information
Preparing, formatting, and editing department documents
Developing and distributing departmental correspondence
Contacting outside agencies or vendors as needed
Maintaining files, records, reports, and logs related to processes
Reviewing, researching, and downloading additional required information to process specific requests
Providing written responses for supervisory review by researching and reviewing department policies
Coordinating and gathering information, and drafting responses to various inquiries and requests related to department functions
Ordering supplies, copying, scanning, faxing, or filing documents
Preparing and maintaining files, records, and monthly or quarterly reports
Making business travel arrangements for department staff when warranted
Performing payroll and procurement activities for department
Receiving and screening telephone inquiries and visitors, responding to questions and providing information
Managing departmental data by collecting, entering, tracking, and updating data into departmental database
Scheduling required maintenance, conducting security back-up and recovery of databases
Designing and implementing testing routines to identify and resolve technical issues
Maintaining indexes and status reports; tracking and reporting on special assignments
Utilizing application programs to chart and display information
Preparing monthly and quarterly reports, gathering and summarizing information as required
Publicizing departmental events by developing and posting fliers, announcements, and other advertising materials for special events
Coordinating preparation for events, and participating as support to department events
Preparing for internal or external meetings or training sessions by coordinating arrangements and preparing meeting materials
Finalizing presentation materials, and scheduling, attending, and taking minutes of meetings
Preparing information meeting packets, agendas, etc; distributing meeting agendas and minutes
Qualification
Required
One to five years of administrative office support experience
High school diploma and degree helpful
Type 50 wpm – need typing certificate
Work requires a comprehensive practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the work environment of the organization
Basic statistical analysis
Intermediate word processing, spreadsheet, presentation and database software
Methods and techniques of tracking, recording, and presenting statistical data
Record keeping and filing methods
Company
Staff World Services
Staff World is proud to house a dynamic team of staffing veterans working together to ensure quality candidates and seamless customer service.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase