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Florida Atlantic University · 2 days ago

Associate Director, Auxiliary & Financial Services

Boca Raton, FL

Full-time

Onsite

Lead/Staff, Director/Executive

$75K/yr - $85K/yr

4+ years exp

Florida Atlantic University is seeking an Associate Director of Auxiliary & Financial Services. This role provides comprehensive financial oversight and operational leadership for auxiliary and self-supporting programs, including the Memory and Wellness Center and Community Health Center, managing budgets and ensuring compliance with university and regulatory standards.

EducationHigher EducationUniversities

Responsibilities

Review Workday reports, ensuring budgets are not overspent and collaborating with supervisors to resolve budgetary matters

Provides financial oversight of CON auxiliary and self-supporting programs, analyzing budgetary, human resource, and financial operations as needed

Completes and oversees the financial management of all funds, including state, grant, auxiliary, and foundation accounts

Prepares and develops monthly and quarterly financial operating reports for all funds

Conducts reviews and evaluations to identify cost-reduction and operational efficiency opportunities

Performs monthly bank reconciliations for MWC and CHC and prepares funding usage reports

Processes journal entries, accounting adjustments, and payroll accounting adjustments as needed

Creates and processes purchasing functions, expense reports, reimbursement requests, vendor payments, p-card expense reports, travel expense reports, spend authorizations, budget amendments, payroll adjustments, period activity pay, invoices, receipts, accruals, and CPO deposits

Submits and manages SmartTag/account setup forms for CON’s regularly occurring funds

Analyzes and monitors the accuracy of auxiliary, grant, and foundation reports and billing reports posted in Workday and related systems

Provides financial oversight of Memory and Wellness Center, Community Health Center, Auxiliary and Foundation budgets and preparation and submission of Research Center's Annual Reports to Board of Governors

Included in the development and management of the center's annual operating budget

Provides required accountability reporting for FAU’s Clinical Practice Organization related to MWC and CHC

Interfaces with external billing companies to ensure compliance with audit and regulatory requirements

Monitors accounts receivable, analyzes trends, and forecasts revenue for MWC and CHC

Consolidates all clinical practice data for the Centers to submit for the annual Self Insurance Premium (SIP) liability coverage, serving as direct point of contact and liaison on all inquiries

Reviews insurance claims and Explanations of Benefits (EOB) to ensure appropriate billing and reimbursement according to existing contracts

Prepares all financial materials for the annual independent CPO audit for MWC and CHC

Prepares and manages personnel contracts, certifies payroll, and resolves payroll discrepancies

Initiates Workday Personnel business processes related to hiring, compensation, managerial oversight, personnel record updates, and workforce actions for MWC and CHC staff

Maintains internal databases for personnel contracts, grant awards, and related documentation

Reviews and certifies effort certification reports for grant-funded MWC personnel

Works closely with the Division of Research to ensure MWC and CHC grant proposals are submitted timely

Manages post-award grant processes, monitors expenditures, and ensures compliance with funding requirements

Coordinates administrative and financial functions of fundraising events to ensure efficient operations

Supports and oversees financial activities and reporting for Caring Hearts (MWC’s volunteer fundraising entity), the CHC Board of Directors, and the Dean of the College of Nursing

Collaborates with vendors on assigned contracts, independent contractor profiles, pricing, and external group opportunities

Oversees the maintenance of records and files related to personnel, purchasing, inventory, contracts, grants, accounting, time and effort reporting, and student employment

Evaluates and improves internal accounting and administrative processes to ensure compliance, efficiency, and alignment with organizational goals

Ensures the integrity and accuracy of assigned financial and Personnel data, communicates discrepancies, and maintains standardized business operations forms and templates

Provides guidance to MWC and CHC administrators, faculty, and staff on organizational development, performance management, and Personnel related matters

Delivers training on Workday Financial and Personnel processes, departmental reports, and related topics

Works closely with leadership to develop and implement organizational strategies that optimize financial and human resource operations

Supports additional personnel and business processes assigned by the supervisor or Dean

Qualification

Financial managementBudget oversightGrant managementCPA certificationHealthcare administrationProcess improvementPersonnel managementWorkday proficiencyOrganizational skills

Required

Master's degree from an accredited institution in an appropriate area of specialization and four years of appropriate experience; or a bachelor's degree from an accredited institution in an appropriate area of specialization and six years of appropriate experience required

Preferred

Master's degree in Business, Finance, or Accounting, plus four years of relevant experience

CPA, CMA or HFMA Certification

Experience in Healthcare and/or insurance administration

Benefits

Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

State retirement options including tax-deferred annuities and Roth 403(b) plans.

State employees Public Service Loan Forgiveness (PSLF) program.

Sick Leave Pool Program.

Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

Paid Community Engagement Volunteer Service Day

Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).