Oral Roberts University · 21 hours ago
Welcome Center Administrative Coordinator
Tulsa, OK
Full-time
Onsite
Entry Level
1+ years expOral Roberts University is a Christian University located in Tulsa, Oklahoma. They are seeking a Welcome Center Administrative Coordinator to provide central administrative and operational support for the Enrollment Management division, ensuring smooth daily operations and excellent customer service for visitors.
E-LearningHigher EducationUniversities
Responsibilities
Serve as the primary Welcome Center representative, greeting all guests promptly and professionally and directing them to appropriate staff or departments
Offer refreshments and maintain a warm and hospitable environment for all prospective families and visitors
Maintain the physical appearance of the Welcome Center, ensuring all areas are clean, tidy, stocked, and guest-ready; includes restroom checks, maintenance requests, and supply inventory management along with ORU’s contracted partner, Sodexo
Support campus visits operations and ensure excellent service throughout the visit lifecycle, including pre-visit communication, on-site coordination, and post-visit needs
Assist with management of the Welcome Center Fan Shop, including purchasing, inventory oversight, and restocking
Serve as the primary point of contact for incoming calls for the Enrollment Management division; return missed calls promptly and route callers as needed
Assist with outgoing phone outreach to prospective families and visitors as required
Support the Enrollment Management email inbox(es), responding to inquiries and connecting constituents to appropriate departments
Provide broad administrative support to all Enrollment Management to ensure efficient daily operations
Prepare communications, memos, spreadsheets, reports, and correspondence
Maintain calendars, schedule meetings, and coordinate travel arrangements for personnel
Create, update, and maintain databases, records, and internal documentation
Assist with coordination of events, programs, and special projects
Manage office supply inventory and support office needs across the division
Submit Banner Finance requisitions and process payments using appropriate financial codes
Assist with budget tracking, invoicing, accounts receivable, and financial documentation
Process travel-related documentation for recruitment staff, including reservation support, pre-approval submissions, and ChromeRiver reimbursements
Support special projects, including recruitment initiatives, shipping/receiving for recruitment travel, Advantage program support, and coordination of other activities
Collaborate with multiple departments to advance divisional goals and ensure operational excellence
Provide additional administrative support to the Executive Assistant as needed
Qualification
Required
Bachelor's degree preferred (or equivalent relevant experience)
Minimum 1-2 years of customer service or administrative support experience. Previous admissions experience is a plus
Familiarity with office management procedures, basic accounting principles, and university administrative systems
Strong working knowledge of Microsoft Office; familiarity with Banner, Salesforce, Argos, and ChromeRiver is a plus
Excellent communication skills, both verbal and written
Strong interpersonal skills with the ability to work effectively across diverse populations
Proven ability to multitask, prioritize, and manage time in a fast-paced environment
High attention to detail, strong organizational skills, and ability to maintain confidentiality
Ability to work both independently and collaboratively; sound judgment and problem-solving skills
Flexibility regarding schedule changes and shifting priorities
Company
Oral Roberts University
Oral Roberts University is a school in Tulsa.
501-1000 employees
H1B Sponsorship
Oral Roberts University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (7)
2024 (11)
2023 (9)
2022 (2)
2021 (5)
2020 (5)
Funding
Current Stage
Late StageTotal Funding
$2.2MKey Investors
U.S. Department of Education
2023-10-05Grant· $2.2M
Leadership Team
Michael Mathews
VP for Technology and Innovation - Chief Information Officer
Recent News
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