ColdSpark · 2 days ago
Senior Production Manager
United States
Full-time
Remote
Senior Level
6+ years expColdSpark is seeking a Senior Production Manager to oversee high-volume political and advocacy production work. This role involves managing the production lifecycle for direct mail and print advertising projects, ensuring timely delivery, budget adherence, and quality standards.
Enterprise SoftwareInfrastructureMessagingSoftware
Responsibilities
Lead the full production lifecycle for print pieces, direct mail, and related projects from kickoff through delivery and archive
Translate creative concepts and mail plans into detailed production schedules, checklists, and workflows
Coordinate print edits, mail delivery, VO, and final conform
Ensure all assets meet technical specs by campaign, state, and postal standards/requirements
Oversee proofing, QA, and versioning (candidate vs. IE, districts, languages, etc.)
Manage external production partners (directors, editors, photographers, printers, paper and post houses)
Source bids, negotiate rates, and secure competitive pricing without compromising quality across multiple states
Assist in coordinating shoot logistics (locations, crew, talent, permits, releases, call sheets, etc.)
Monitor vendor performance and hold partners accountable for deadlines, quality, and compliance
Build and maintain a strong vendor bench and competitive pricing for a variety of collateral needs
Partner closely with legal/compliance to ensure alignment with FEC, FCC, state/local regulations, and platform policies
Ensure proper disclaimers, supers, legal lines, closed captioning, and accessibility requirements across deliverables
Maintain thorough documentation and version control to support audits or challenges
Oversee trafficking of finished assets to printers/vendors per mail plans and insertion orders
Ensure all deadlines in media plans are met (or exceeded) and proactively flag risks early
Confirm receipt/acceptance of materials; troubleshoot rejections or technical issues quickly
Coordinate retags, revisions, and rush requests under tight political timelines
Develop and maintain mail tracking service offerings for clients
Build and manage production budgets (estimates, actuals, reconciliation) for campaigns and projects
Track costs against budgets; flag overages early and recommend solutions
Allocate internal/external resources based on priorities and timelines
Provide regular status updates and production reporting to leadership and account teams
Document and refine workflows and best practices tailored to the political cycle
Mentor production coordinators/assistants/junior staff; provide feedback and training
Evaluate and implement new tools, technologies, and vendors that improve speed, quality, and efficiency
Qualification
Required
6–10+ years of production management experience in: Political advertising, advocacy, or public affairs, and/or A fast-paced agency/production environment (advertising, broadcast, digital video, or direct mail)
Strong understanding of the political campaign cycle (primaries, general, ballot measures, IE work, rapid response)
Deep knowledge of direct mail production workflows, specs, and file formats
Exceptional organization and detail orientation; proven ability to manage many projects at once
Strong vendor management and negotiation skills
Excellent cross-functional communication and collaboration (creative, account, digital, legal/compliance)
Willingness/ability to work nights and weekends during peak election periods
Preferred
Experience working directly with campaigns, committees, IE groups, or political consultants
Familiarity with trafficking platforms, ad servers, and station/platform specs
Experience with project/asset management tools (Asana, ClickUp, Airtable, Wrike, etc.) and file management systems
Working knowledge of post-production workflows/tools (e.g., Adobe Creative Cloud) sufficient to communicate effectively with editors and designers
Bachelor's degree in Film/TV Production, Communications, Marketing, Design, or related field preferred—or equivalent professional experience
Benefits
Medical
Vision
Dental
401(k) contribution after 1 year of service
Company
ColdSpark
ColdSpark is a provider of enterprise solutions and platforms for email processing and delivery.
11-50 employees
Funding
Current Stage
Early StageTotal Funding
$6.5MKey Investors
JK&B Capital
2009-05-11Acquired
2006-01-01Series Unknown· $6.5M
Leadership Team
Mike DeVanney
Partner
Nachama Soloveichik
Partner
Company data provided by crunchbase