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Univision · 3 days ago

Administrative Coordinator

Miami, FL

Part-time

Onsite

New Grad, Entry Level

TelevisaUnivision WLTV 23 is looking for an Administrative Coordinator to join their newsroom team. This role provides essential administrative, financial, and logistical support across supplier relations, budget management, production operations, and breaking news or special event coverage.

BroadcastingCommunitiesDigital MediaMedia and EntertainmentNewsPublishingSocial NewsTV Production

Responsibilities

Manage the News Director’s daily calendar, meetings, conference calls, and travel arrangements

Provide comprehensive administrative support to the News Director and newsroom staff

Coordinate supplier and vendor relationships, including ordering supplies, catering, makeup inventory, and ensuring timely deliveries and payments

Process payroll (ADP) for non-exempt, freelance, and temporary employees, and manage expense reports (Concur)

Reconcile budgets and financial reports, work closely with Finance to monitor newsroom budgets and control overtime, and liaise with Accounts Payable for invoice processing

Support production and newsroom operations, including logistics for breaking news, hurricane coverage, town halls, debates, and special events

Coordinate talent appearances, guest logistics (green rooms, IT requests), and station events in collaboration with Assignment and Operations Managers

Manage makeup department operations, including purchasing and maintaining inventory

Arrange catering and event logistics for station and community events

Maintain flexibility to work non-traditional hours as needed, including weekends and breaking news coverage

Qualification

BudgetingAccounts PayableSupplier ManagementMicrosoft Office SuiteBilingual (English/Spanish)Multitasking SkillsDiscretionOrganizational SkillsCommunication SkillsAttention to Detail