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Shirley Ryan AbilityLab · 4 days ago

Administrative Coordinator - Wheelchair Seating Center

Chicago, IL

Full-time

Onsite

Mid Level

3+ years exp

Shirley Ryan AbilityLab is a healthcare organization focused on rehabilitation services, and they are seeking an Administrative Coordinator to support various administrative tasks. The role involves reception duties, record keeping, billing processing, and coordinating meetings and logistics.

Health CareHospitalNon ProfitRehabilitation

Responsibilities

Performs reception activities including answering the phone and greeting internal/external customers, determining the nature of the need or request, securing appropriate resources, and following-up to insure needs are met

Performs record keeping and data file maintenance tasks such as gathering, sorting, and filing materials

Enters charges into billing system, which includes processing direct billing forms, petty cash, travel and business, and license renewal reimbursement requests

Monitors assigned expense accounts including tracking, investigating, reporting and resolving variances

Prepares forms, form letters, correspondence, memos, presentations and other reports, which Includes composing correspondence, creating spreadsheet, tables, and databases

Monitors supplies, equipment, and forms, determining appropriate levels of inventory, researching vendors, and tracking and deliveries

Schedules meetings, appointments, conferences, and travel arrangements, by preparing and distributing materials and coordinating meeting logistics such as needed. Attends meetings and composes minutes

Performs all other duties that may be assigned in the best interest of the Shirley Ryan AbilityLab

Qualification

Microsoft OutlookMicrosoft WordMicrosoft ExcelPowerPointKeyboarding skillsOrganizational skillsCommunication skillsInterpersonal skillsTeam collaboration

Required

Minimum 1 year of college or other equivalent post high school experience

Minimum 3 years of experience in a general office environment with gradually increasing responsibility

Proficiency in Microsoft applications: intermediate level skills in the use of Outlook, Word, and Excel; basic level skills in the use of PowerPoint

Proficiency in keyboarding skills

Application of a variety of moderately complex computer PC software and office equipment (photocopying, fax machine, Dictaphone, calculator, multi-line phone, etc.)

Communication and interpersonal skills necessary to interact on a daily basis with internal/external customers in various circumstances

Advanced organizational skills necessary to efficiently prioritize and complete a variety of tasks

Ability to collaborate effectively in a team setting in order to maximize quality and efficiently of operations