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State of Colorado · 15 hours ago

Program Assistant I - Homelake - Monte Vista.

Rio Grande County, CO

Full-time

Onsite

Entry Level

4+ years exp

The State of Colorado is seeking a Program Assistant I for the Homelake Veterans Center, a skilled nursing facility dedicated to serving veterans. The role involves managing HR processes, payroll, and providing support to both staff and management while ensuring compliance with state and federal regulations.

GovernmentNon Profit

No H1B

Responsibilities

Lead the full-cycle recruitment process by partnering with HR Business Partners to post positions, write position descriptions, represent the facility at job fairs, and facilitate comprehensive new employee orientations

Direct the processing of all Personnel Action Forms (PAFs) through eClearance, ensuring accurate coding and salary information for hires, separations, reallocations, and disciplinary actions

Serve as the primary liaison for employee benefits, advising staff on insurance options, managing open enrollment meetings, and assisting with Life Change events via the Benefit Solver system

Oversee FMLA, STD, LTD, and Workers’ Compensation claims, acting as the bridge between employees and state agencies while tracking internal eligibility and documentation

Manage facility-wide timekeeping as the Kronos/UKG Administrator, auditing bi-weekly/monthly payroll for federal and state compliance, including overtime, on-call, and leave adjustments

Prepare and submit complex regulatory reports, including quarterly Payroll Based Journal (PBJ) data, VA/State staffing hours, and QAPI monitoring reports for turnover and injury trends

Act as the Facility Safety Officer, investigating workplace injuries, reporting 'near-miss' incidents to the Safety Committee, and coordinating restricted/light-duty accommodations with department managers

Monitor personnel budgets and FTE reports in collaboration with the Business Office Manager and Nursing Home Administrator to ensure all positions are funded and compliant

Manage confidential personnel records and rosters, handle P-Card purchases for office supplies and travel, and oversee the supply inventory for the Homelake Market

Provide technical support and recommendations to the Nursing Home Administrator regarding HR policies, procedures, and internal programs to enhance staff morale and productivity

Other duties as assigned

Qualification

KronosHR principlesPayroll managementMicrosoft OfficeGoogle productsEmployee onboardingJudgmentProblem-solving

Required

Four (4) years of relevant experience in an office environment supporting employees and management with timekeeping and human resources processes, policies, and procedures

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to four (4) years

CDHS employees (all Direct contact with vulnerable persons): CBI name check and fingerprint check, ICON Colorado court database, Medicare fraud database, Reference Checks, Professional License verification (licensure requirements), Drug Screen, PREA (Division of Youth Services), Trails check (direct contact with children), CAPS (direct contact with adults – Mental Health Institutes, Regional Centers, Veterans Community Living Centers)

Current/Valid and unrestricted US Driver's License

Travel: Driving of state vehicle for trainings, job fairs, or Market purchases

This position requires State of Colorado residency at the time of application (unless otherwise identified in the posting), and residency within the state throughout the duration of employment in this position

Motor Vehicle Check, if the employee will drive a state-owned vehicle, either in an on-going capacity while performing their normal day-to-day job duties OR on occasion for training/meetings/client visits/etc