Ramos Consulting Services, Inc. (Ramos CS) ยท 8 hours ago
Administrative Assistant
Pasadena, CA
Full-time
Hybrid
Entry Level
$60K/yr - $75K/yr
1+ years expRamos Consulting Services, Inc. is a fast-growing engineering and construction management firm based in California, seeking a motivated Administrative Assistant to support Home Office operations. The role involves managing communications, administrative coordination, and internal tracking efforts, providing significant exposure to various business functions.
Civil EngineeringConstructionManagement Consulting
No H1B
Hiring Manager
Luigi Bryden
Responsibilities
Serve as the primary front desk and Home Office administrative support contact
Answer, screen, and route incoming phone calls and emails while conducting frequent follow-ups
Track, follow up on, and collect employee timesheets and required payroll documentation
Maintain accurate logs and records related to timesheets, compliance, and internal reporting
Support recruiting efforts, including interview coordination, candidate communication, and onboarding documentation
Assist with onboarding and offboarding processes, including new hire paperwork and orientation coordination
Provide administrative support related to payroll processing and data tracking
Assist with fleet management coordination, including vehicle assignments, tracking, and documentation
Support general office operations, including mail handling, deliveries, and office coordination
Schedule meetings and coordinate calendars for Home Office staff
Prepare, format, and distribute internal correspondence and administrative reports
Maintain organized electronic and physical filing systems
Order and track office supplies and coordinate office equipment needs
Support a professional, efficient, and organized Home Office environment while adhering to company policies and procedures
Qualification
Required
1+ years of experience in an administrative, office support, or coordinator role
Strong phone presence with the ability to conduct frequent follow-ups and coordination
Excellent organizational skills with strong attention to detail and follow-through
Proficiency in Microsoft Office (Word, Excel, Outlook)
Strong written and verbal communication skills
Ability to manage multiple priorities in a fast-paced environment
Professional demeanor with strong customer service and interpersonal skills
Interest in learning and growing within recruiting, payroll, operations, or office management
Ability to work independently while supporting a team-based Home Office environment
Preferred
Experience in engineering, construction, or professional services environments is a plus
Benefits
Coverage related to medical, dental, vision, disability, and life
Retirement savings
Paid sick leave
Paid vacation time
Company
Ramos Consulting Services, Inc. (Ramos CS)
Founded in Los Angeles, CA, Ramos Consulting Services, Inc.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase