Center for Justice Innovation · 2 days ago
Office Manager
Brooklyn, NY
Full-time
Onsite
Entry, Mid Level
$60K/yr - $72K/yr
1+ years expThe Center for Justice Innovation is a nonprofit organization dedicated to advancing community safety and racial justice. They are seeking an Office Manager to coordinate administrative, fiscal, and front desk operations for their Alternatives to Incarceration and Early Diversion portfolio.
CommunitiesNon ProfitSocial
No H1B
Responsibilities
Reconcile organizational credit card transactions and prepare monthly expense reports in a timely manner; conducting any necessary follow ups with vendors, the Center's Accounts Payable team, and/or other appropriate staff
Submit and monitor purchase orders, and invoices, and liaise with the Center's Fiscal department for expense tracking
Oversee procurement of office supplies, program materials, and other necessary items, ensuring fiscal responsibility
Maintain accurate digital and physical records of office expenses
Build and maintain internal mechanisms to keep track of purchase request, receipts, and invoices
Maintain systems to receive staff request for purchases; keep track of inventory of program and office supplies; ensuring all supplies are well stocked and organized across BJI office locations (courthouse and community office); and
Manage incoming and outgoing mail and packages between office spaces (courthouse and community office)
Provide direct supervision to administrative staff, temporary staff, interns, and volunteers
Ensure front desk coverage during operating hours by coordinating schedules and providing backup coverage when necessary
Support onboarding of new staff, completing office tours and orientation, including workstation setup, coordinating any keycards, work IDs, and distribution of other necessary materials
Assist team members with ad hoc administrative tasks and special projects as needed; and
Attend required team meetings, trainings, supervisions, and community events (when requested)
Oversee daily operations for the front desk and waiting room area, ensuring a professional, organized, and welcoming environment
Greet visitors and participants, collect basic information, and notify appropriate staff of participant arrivals
Address participant needs promptly and professionally, distributing program supplies as needed
Monitor and address incoming phone calls, connect callers to appropriate staff or agencies, and take messages when required
Work with supervisors, security officers, or other appropriate staff to address emergency situations, crises, or escalations within the office
Ensure participant and staff safety by adhering to established protocols and responding to urgent situations effectively; and
Maintain and update the site’s emergency action plan and coordinate trainings for staff
Resolve facility-related issues by coordinating with the Center's Facilities department, landlord, and/or OCA/DCAS
Coordinate with contractors or subcontractors for on-site repairs or maintenance
Liaise with the Center's Tech Department to address technology needs, initiate service tickets, and maintain in-house tech request processes
Arrange setup and cleanup for special events, group activities, and site visits, including ordering food, setting up technology, organizing furniture, and preparing materials and agendas
Maintain organization and cleanliness of shared spaces, such as conference rooms, kitchen, restrooms, and waiting area; and
Additional tasks as necessary
Qualification
Required
Bachelor's degree with 1-2 years of experience working in an office/human service field
Excellent organizational and interpersonal, communication and writing skills required
Candidate must be highly organized, have the ability to multitask, and work in a fast-paced environment
Willingness and sensitivity to engaging individuals (youth and adults) with mental health and substance use needs
Ability to work with people from diverse backgrounds in a culturally-responsive manner
Professional demeanor and ability to communicate appropriately with clients, staff, stakeholders, and vendors
Proficiency using Google Suite, Slack, and Microsoft programs, such as Word, Excel, and PowerPoint
Ability to lift at least 20 pounds
Preferred
At least one year of experience working with justice-involved populations is preferred
Bilingual strongly preferred (English/Spanish)
Familiar and comfortable with computer and tech, hardware and software, strongly preferred
Benefits
Comprehensive healthcare with a national network
Free basic dental coverage
Vision insurance
Short-term and long-term disability
Life insurance
Flexible spending accounts including commuter FSA
Mental health care for our staff and offer services like Talkspace and Ginger through our healthcare plans
403(b) retirement plan with a two-to-one employer contribution up to 5%
Company
Center for Justice Innovation
Center for Justice Innovation offers research, evaluation, service programming, and training.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Dan Lavoie
Chief External Affairs Officer
James Brodick
Chief Program Officer
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