Tarbiyah Academy · 2 days ago
Executive Assistant to CEO
Maryland, United States
Full-time
Onsite
Entry, Mid Level
$40K/yr - $50K/yr
2+ years expTarbiyah Academy is a mission-driven K–8 Islamic school seeking a highly skilled Executive Assistant to the CEO. This role is critical to the smooth functioning of the school’s executive leadership, providing high-level operational and administrative support to the CEO and serving as a key connector across various stakeholders.
Primary/Secondary Education
Responsibilities
Provide high-level operational and administrative support to the CEO
Manage the CEO’s complex calendar, including scheduling meetings, coordinating recurring check-ins, and communicating across internal and external stakeholders
Handle invoicing, expense reports, reimbursements, and travel arrangements
Coordinate logistics for leadership meetings, all-staff meetings, Board meetings, and funder or partner visits
Draft, edit, and format internal and external correspondence and materials
Create presentations, decks, and briefing materials for the CEO
Prepare the CEO before and after key meetings with reminders, background materials, and draft follow-up communications
Maintain organized, confidential, and accurate records and files
Serve as a communication bridge between the CEO and internal teams
Research, prioritize, and follow up on sensitive or confidential issues addressed to the CEO
Lead additional projects as assigned by the CEO
Schedule all Board and committee meetings and ensure timely distribution of materials
Draft agendas in coordination with the CEO and Board Chair
Attend Board and committee meetings, take minutes, and manage approval and record-keeping processes
Support Board compliance with bylaws and governance best practices
Support Governance Committee activities, including Board recruitment, onboarding, and retreats
Maintain discretion and confidentiality in all interactions with Board members
Develop the CEO’s monthly Board reports
Qualification
Required
Impeccable integrity and the ability to maintain strict confidentiality
Strong initiative, adaptability, and professionalism
Exceptional organizational skills and attention to detail
Strong written communication and copy-editing skills
Ability to manage multiple competing priorities in a fast-paced environment
Preferred
Bachelor's degree from an accredited college or university
2–4 years of relevant administrative or executive support experience
Experience in education, nonprofit, or mission-driven organizations
Company
Tarbiyah Academy
Tarbiyah Academy is a K-8th grade academically-focused Islamic private school that opened its doors in 2015.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase