Apply on Employer Site

Palo Alto Unified School District · 20 hours ago

Budget Clerk / Secretary

Palo Alto, CA

Full-time

Onsite

Entry Level

$31.13/hr - $39.52/hr

2+ years exp

Palo Alto Unified School District is seeking a Budget Clerk / Secretary to assist in maintaining financial records and supporting the Assistant Principal. The role involves preparing budgets, managing accounts, and performing various clerical duties related to school operations.

Education Management

Responsibilities

Assist in the preparation of the annual budget by Department, in detail

Set up spreadsheets for all accounts in the approved Budget

Type purchase orders and requisitions for direct purchases and replacement of equipment for supplies from the warehouse; type requisitions for building and grounds improvements and repairs

Post all encumbrances on a regular basis; monitor each account to determine if there is sufficient budget balance

Maintain monthly financial and statistical reports of records and accounts

Receive purchase orders and completed maintenance orders; post and file

Calculate and type labor vouchers for part-time, regular, and student help, and post them to proper accounts; maintain petty cash fund

Compose letters to vendors regarding purchases, repairs, etc., and contact proper sources for the repair of office and school equipment

Expedite orders for Teachers and provide information to Teachers and students on payroll, purchases, and budget information

Assist with the scheduling of school facilities involving permits and invoices

Process trip tickets for athletic and field trips, maintain inventory files for equipment; see more in the job description attached below

Qualification

Accounting experienceSpreadsheet proficiencySecretarial experienceTactCourtesyCooperative relationshipsPositive attitude

Required

Associate's degree or equivalent required

Two years of progressively responsible accounting experience in the maintenance of financial or statistical records

Experience in the secretarial field required

Successful experience demonstrating tact, courtesy, positive attitude, and maintaining cooperative relationships with those contacted during the course of work