Jewish Federation of Cincinnati · 1 day ago
Executive Team Administrator
Cincinnati, OH
Full-time
Onsite
Mid Level
3+ years expThe Jewish Federation of Cincinnati is dedicated to fostering social connections and enhancing community life. The Executive Team Administrator provides high-level administrative and operational support to the senior leadership team, ensuring effective coordination of executive functions and managing communications.
Non Profit
Responsibilities
Serve as the primary administrative support to the CEO and other executive leaders, managing calendars, scheduling meetings, and coordinating logistics for executive and board activities
Prepare and edit correspondence, reports, and presentations on behalf of executives
Manage meeting preparation, including agenda creation, materials distribution, room setup, and follow-up documentation
Support Board of Trustees and committee meetings, including maintaining records, preparing packets, taking minutes, and tracking follow-up actions
Assist with expense reimbursements, invoice processing, and credit card coding for executive team members
Coordinate travel arrangements and itineraries for executives as needed
Greet and direct visitors, manage incoming inquiries, and serve as a professional representative of the JCC in all communications
Maintain confidentiality in handling sensitive and proprietary information
Partner with other administrative staff to ensure consistent systems, strong internal communication, and effective workflow across departments
Assist with special projects and organizational initiatives as assigned by executive team members
Qualification
Required
Minimum 3–5 years of administrative experience supporting senior executives or leadership teams; nonprofit experience preferred
Exceptional organizational and time-management skills, with the ability to manage multiple priorities and deadlines
Strong written and verbal communication skills
Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with CRM systems and digital collaboration tools
Ability to exercise discretion and maintain confidentiality with sensitive information
High level of professionalism, tact, and interpersonal skills
Collaborative team player with a proactive and service-oriented mindset
Preferred
Bachelor's degree preferred or equivalent combination of education and experience
Benefits
Robust Medical, Dental, and Vision insurance
Talent Management & Professional Development programs and learning opportunities
Competitive 401(k) program with company match and additional contribution opportunities
Complimentary family membership to the Mayerson JCC Fitness Center
Discounts to the onsite Café, Spa, and other programs and services
F.S.A, Employer Matched H.S.A, Life Insurance, Voluntary Short-Term/Long-Term Disability Insurance, 529 College Savings Plan, Legal Shield plan
Notable Paid Time Off: 15 days vacation, 12 days of sick, in addition to paid Jewish and federal holidays
Business casual dress
Vibrant and collaborative work environment
Company
Jewish Federation of Cincinnati
Jewish Federation of Cincinnati is a non-profit fundraising organization that is charged with building community resources.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Lindsey Wade
Chief Operating Officer
David Harris
Chief Development Officer (CDO)
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