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Western Governors University · 2 days ago

Payroll Coordinator

SLC Metro Area

Full-time

Onsite

Mid Level

$60K/yr - $90K/yr

3+ years exp

Western Governors University is committed to expanding access to higher education through online, competency-based degree programs. The Payroll Coordinator is responsible for the accurate and timely processing of biweekly payroll, ensuring compliance with taxation requirements, and collaborating with various departments to support payroll operations.

Higher Education

Responsibilities

Assists employees and managers across the university with payroll questions, finds resolutions, or provides movement on issues

Administers modules within the payroll system affecting pay results

Prepares tax applications and unemployment reports, ensures compliance of local tax set up

Oversees the preparation of regulatory and governmental reports including those related to unemployment, garnishments, wage attachments, taxes, and other required information

Participates in the timely generation and efficient distribution of W-2s, which includes prior testing, audits and reconciliation, and eventual implementation of yearly results

Works with auditors on internal or external audits of payroll information, controls, and procedures

Stays informed of developments in the payroll field and of changing governmental and legal requirements

Participates in confirmation of and compliance with the Federal, State, and Local employment related tax

Creates payroll reports using query tools and complex Excel formulas for delivering of audits and/or upon executive request. Prepares and maintains all payroll related records and reports

Works as a liaison between departments to stay informed of current projects, then works with those departments to create pay or deduction codes, update timekeeping and/or payroll configurations, partner with HRIS to create employee master data points, and separate pay run schedules (i.e. bonus payments)

Monitors and updates configurations within the system for different schedules such as paid, eligible holidays, pay run schedules, year-end activities, etc

Develops and maintains procedure documentation for all responsibilities, including the addition to the Payroll Execution Checklist detailing the objective of the task, responsible party, and links to steps

Oversees, manages, and coordinates on-schedule and off-cycle payroll runs

Submits, monitors, and reconciles the integrations between company data and outside systems

Ensures accuracy, security, integrity, and completeness of employee data

Provides end-user troubleshooting, issue remediation, technology request assistance, and escalation management, using ticketing and/or tracking systems. Monitors recurring issues or process gaps and proactively identifies potential sources of increased efficiency

Assists with broadening internal knowledge of employee tools through job aids and other materials

Takes a lead in system releases and updates, which includes researching functionality, conducting testing, and delivering communication options

Works closely with other team members to brainstorm, strategize, and complete ad hoc requests creatively, effectively, and efficiently

Attends and participates in meetings and committees as required

Performs other job-related duties as assigned

Qualification

Payroll systems maintenanceGeneral accounting knowledgeEmployment tax complianceMicrosoft Office SuiteHRIS system configurationFPCCPP certificationAnalytical skillsProblem-solving skillsInterpersonal skillsCommunication skillsAttention to detail

Required

Associate's degree

3 years of payroll experience OR 5 years of combined experience in payroll and related discipline such as HRIS, Benefits, HCM IT, Accounting, etc

Experience processing multiple states (20+) and mid-size employee population (500+)

Experience with maintaining HRIS/HCM system configuration

Active member of the American Payroll Association (APA)

Knowledge of HR/Payroll systems maintenance and support, including the execution of system changes (quarterly updates, integrations, new configuration) and system testing

Detail-oriented thinker, exhibiting strong analytical and creative problem-solving skills

High degree of interpersonal skills and ability to be a team player who contributes valuable ideas and feedback and can be relied upon to meet commitments

Strong work ethic and passion for delivering fully researched, quality results

Effective listening, written and verbal communication and customer service skills, ability to communicate at all levels of management

Ability to plan, organize, and prioritize multiple and simultaneous operational and strategic activities

Skill and discretion when working with sensitive employee data, maintaining confidentiality in all situations with a keen eye for detail, quality, and accuracy

Strong working knowledge of general accounting, payroll processes, employment taxes, employee benefits, voluntary and involuntary deductions, and employment laws

Advanced knowledge of Microsoft Office Suite tools, especially Excel

Familiarity with importing and verifying data for use in reports, audits, and spreadsheets

Ability to participate in an HRIS or Payroll project including implementations, enhancements, process improvement initiatives, and system maintenance

Preferred

Bachelor's Degree

Local tax experience

FPC or CPP certificate

Workday experience or background using other major HR/Payroll systems such as SAP HCM or SuccessFactors, Ultimate Kronos Group, Ceridian, ADP, Oracle, etc