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University of Chicago Department of Chemistry · 1 day ago

Managing Director

Chicago, IL

Full-time

Onsite

Director/Executive

$120K/yr - $140K/yr

7+ years exp

The University of Chicago Department of Chemistry is a prestigious institution known for its excellence in research and teaching. The Managing Director oversees all aspects of the department's administration, managing a team and collaborating with internal and external partners to achieve strategic priorities.

Higher Education

Responsibilities

Serves as the most senior staff leader within the Department of Chemistry, working closely with Department Chair to set administrative and operational goals for the department and implement strategic plans

Acts as primary department liaison with Division on matters of budget, space, facilities, human resources, and development

Manages the daily operations of the department

Oversees and manages the work of at least 5 administrative staff

Oversees departmental facilities, and the operations, allocation, and moving of research and office space

Direct management of department operating account. Advises Chair and liaises with the Local Business Center on business and financial functions

Supervises departmental staff who ensure that that department’s HR needs are met including oversight of training, reviews, performance management, and termination of staff

Directs the work of departmental staff to ensure that the appointment of postdocs and visiting scholars works smoothly and efficiently

Allocates faculty and department support staff from the administrative pool

Works closely with faculty, staff, and other campus leaders to assure the effective function of the departmental mission

Oversees the work of the Building Manager to ensure that proper functioning of classrooms, teaching labs, and academic mission

Works with Chair and Faculty Affairs Administrator on matters of faculty recruitment and retention, such as laboratory and office set-ups

Works with Chair and Department Instrumentation Committee to assure proper functioning of departmental core facilities (instrumentation, staff, and recharge rates)

Oversees department’s internal and external communication, department events, and alumni relations

Works with Chair and EDI committee on department diversity initiatives and training

Works with Environment Health & Safety, PSD Laboratory Safety Specialist, Safety Committee, and research group safety representatives to ensure safety compliance and the safe operation of research and educational labs

Troubleshoots a range of complex problems for the department in collaboration with central offices

Manages the daily operations of an organizational unit or assists with managing the daily operations of a larger organizational unit, primarily in the areas of financial, purchasing, grant, facilities, human resources, and support services management. Ensures compliance of staff with organizational, University, and other relevant policies and guidelines

Manages all financial activities, including financial analysis and reporting, budgeting, accounting, accounts receivable/payable, and procurement. Oversees facilities management, including renovations, moves, maintenance, and ongoing facilities operations. Manages the development of all contracts, including those with vendors and other institutions

Performs other related work as needed

Qualification

Strategic PlanningFinancial ManagementLeadershipMicrosoft OfficeProblem-SolvingEvent PlanningCustomer ServiceInterpersonal SkillsCommunication Skills

Required

Minimum requirements include a college or university degree in related field

Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline

Resume (required)

Cover Letter (required)

References (required)

Preferred

Advanced degree

Experience in an academic environment

Experience in a research laboratory environment

Advanced proficiency with Microsoft Office (Word, Excel, and PowerPoint)

Professional demeanor, including tact, discretion, and a customer service-oriented approach

Excellent strategic planning, critical thinking, analytical, and persuasion/negotiation skills

Management skills

Strong writing skills

Strong leadership skills

Strong problem-solving skills

Demonstrates the skill and willingness to take initiative and to proactively anticipate organizational needs including the ability to meet deadlines

Event planning experience

Demonstrated ability to influence people to meet goals and deadlines, and work collaboratively with senior leadership, colleagues, and other constituents

Results-oriented leader who is self-motivated

Analytical and detailed manager with a focus on excellence

Commitment to providing a high level of service and working in a team environment

High degree of professionalism

Ability to handle confidential information with the utmost discretion

Excellent interpersonal, oral, and written communication skills

Ability to handle multiple tasks simultaneously and under tight deadlines

Strong analytical and organizational skills

Thoughtful decision-making skills

Problem-solving skills

Attention to detail