ICONMA ยท 8 hours ago
Non-Clinical - Administrative - Executive Assistant
Dayton, OH
Full-time
Onsite
Senior Level
5+ years expICONMA is a healthcare company seeking a Non-Clinical - Administrative - Executive Assistant for their Dayton, OH location. The role involves providing comprehensive administrative support to the leadership team, managing executive calendars, organizing travel arrangements, and ensuring smooth day-to-day operations.
Staffing & Recruiting
Responsibilities
The Institute Executive Assistant provides comprehensive administrative and organizational support to the leadership of the institute. This position plays a critical role in enabling the executive team to operate efficiently by managing complex calendars, facilitating communications, coordinating events, preparing documentation, and ensuring smooth day-to-day operations. The ideal candidate is professional, detail-oriented, and capable of handling confidential information with discretion
Manage executive calendars, schedule appointments, and coordinate internal and external meetings
Organize travel arrangements, itineraries, and accommodations for executives and guests
Prepare and proofread reports, presentations, correspondence, and meeting materials
Serve as a liaison between executive leadership and institute staff, faculty, partners, and stakeholders
Assist in the planning and execution of institute events, board meetings, and special projects
Track deadlines, deliverables, and follow-ups for strategic initiatives and executive tasks
Maintain organized filing systems (physical and digital) for institutional records and documents
Process expense reports, invoices, and reimbursements in accordance with organizational policies
Handle sensitive and confidential information with the highest level of discretion
Provide general administrative support and contribute to a collaborative and efficient office environment
Qualification
Required
At least 5-7+ years of executive assistant experience from a healthcare environment is preferred
HS Diploma or GED is required
Proficiency with Microsoft Office Suite and virtual meeting platforms
Strong organizational and multitasking skills with exceptional attention to detail
Excellent written and verbal communication skills
Ability to work independently, prioritize tasks, and manage time effectively
Professional demeanor and ability to interact with high-level stakeholders
Discretion in handling confidential information and professional judgment in decision-making
Benefits
Health Benefits
Referral Program
Company
ICONMA
ICONMA: Your Partner in Global Staffing Solutions and Digital Transformation ICONMA is a globally recognized, Woman-Owned staff augmentation and technology consulting firm.
1001-5000 employees
H1B Sponsorship
ICONMA has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (34)
2024 (31)
2023 (26)
2022 (39)
2021 (37)
2020 (69)
Funding
Current Stage
Late StageLeadership Team
Claudine George
Founder and CEO of ICONMA, LLC
Company data provided by crunchbase