Liberty Personnel Services, Inc. · 2 days ago
Executive Assistant to the CEO
Hamilton Township, NJ
Full-time
Onsite
Mid, Senior Level
$80K/yr - $100K/yr
5+ years expLiberty Personnel Services, Inc. is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to their CEO/Executive Vice President. This role requires exceptional attention to detail and professionalism, managing multiple priorities, and ensuring seamless communication across international teams.
B2BConsultingHuman ResourcesInformation TechnologySmall and Medium Businesses
Hiring Manager
Steve Moore
Responsibilities
Maintain and manage the CEO/EVP’s daily and weekly schedule to ensure optimal time management across multiple time zones
Coordinate all aspects of domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries with agendas and briefing materials
Handle passport and visa documentation, as well as pre- and post-travel reporting and coordination with global offices
Provide project management and executive support by tracking workflows, prioritizing tasks, and ensuring deliverables are met across international operations
Draft, proofread, and finalize correspondence, reports, and presentations tailored for both domestic and global audiences
Review and prioritize incoming communications; respond independently when appropriate or flag for executive review
Schedule and organize meetings via Microsoft Teams, coordinating across global regions and collaborating with senior leaders worldwide
Prepare meeting materials, take detailed minutes, and follow up on action items to ensure alignment on international business priorities
Manage logistics for on-site and virtual meetings, ensuring all necessary resources and translation materials (if needed) are in place
Handle sensitive information with the utmost confidentiality and professionalism
Be available to work additional hours as needed and travel occasionally for international events or executive meetings
Qualification
Required
Minimum 5 years of experience supporting senior executives or executive teams in a global or international business environment
Exceptional written and verbal communication skills, with the ability to communicate effectively across cultures and regions
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); ability to quickly create and edit spreadsheets and presentations
Strong organizational, problem-solving, and decision-making skills with a proactive mindset
Experience managing complex calendars and coordinating meetings across multiple time zones using Microsoft Teams
Handle sensitive information with the utmost confidentiality and professionalism
Be available to work additional hours as needed and travel occasionally for international events or executive meetings
Work on-site at our office location (Monday–Friday)
Preferred
Bachelor's degree preferred
Fluency in French and/or Spanish is a plus but not required
Benefits
Comprehensive package including paid time off (PTO)
401(k)
Medical, dental, and vision insurance
Company
Liberty Personnel Services, Inc.
Liberty Personnel is widely recognized as the finest direct placement and contract recruiting firm in the region.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Chuck LaBenski
Co-Founder, Talent Acquisition Specialist/ Trainer
Stephen Moore
Vice President
Recent News
Company data provided by crunchbase