Apply on Employer Site

Bath & Body Works · 5 hours ago

Regional Assistant

Chicago, IL

Full-time

Onsite

New Grad, Entry Level

Bath & Body Works is committed to creating a culture of belonging focused on delivering exceptional fragrances and experiences to customers. The Regional Assistant will manage executive calendars, support communication initiatives, and handle travel and expense management, while contributing to team culture and various administrative tasks.

BeautyConsumer GoodsPersonal Care and HygieneRetailShopping

No H1B

Responsibilities

Manage calendar for executives, including organizing, balancing and planning the daily schedule

Responsible for setting up team meetings, scheduling conference rooms, and prep sessions, when necessary, per the meeting needs

Responsible for assisting with printing all documents/ pre-reads, including preparing and compiling presentation documents for meetings

Review e-mails for priority information and meeting requests as directed

Schedule touch bases and staff meetings with direct reports. Troubleshoot schedules as needed. Stay updated on executives’ priorities daily

Responsible for assisting the development, editing and formatting of high priority and high visibility presentations

Responsible for supporting the creation of general communication to broader technology team and other executive communication cascades

Manage team distribution lists for meetings & communications

Support key initiatives related to team culture, including rewards & recognitions programs, event planning, etc

Participate in department committees to support notetaking, task management and action items

Must ensure all expenses for executives are submitted in a timely manner

Responsible for booking travel, and creating itineraries

Work collaboratively with other executive assistants to ensure group travel is scheduled and covered appropriately, based on the purpose and attendees of trips

Support peers as needed for PTO coverage or other out-of-office needs

Assists with technology requirements including video conferencing, PowerPoint presentations, and Excel reporting

Assist HR with HR Access changes, and new hire set-up needs

Work on various ad hoc projects as needed

Contribute to overall team and department culture

Qualification

Calendar ManagementTravel CoordinationExpense ManagementPresentation DevelopmentCommunication SkillsLead with Curiosity & HumilityBuild High Performing TeamsInfluence & InspireObserveEngage & ConnectStrive for Operational ExcellenceDeliver Business Results

Required

Manage calendar for executives, including organizing, balancing and planning the daily schedule

Responsible for setting up team meetings, scheduling conference rooms, and prep sessions, when necessary, per the meeting needs

Responsible for assisting with printing all documents/ pre-reads, including preparing and compiling presentation documents for meetings

Review e-mails for priority information and meeting requests as directed

Schedule touch bases and staff meetings with direct reports. Troubleshoot schedules as needed. Stay updated on executives' priorities daily

Responsible for assisting the development, editing and formatting of high priority and high visibility presentations

Responsible for supporting the creation of general communication to broader technology team and other executive communication cascades

Manage team distribution lists for meetings & communications

Support key initiatives related to team culture, including rewards & recognitions programs, event planning, etc

Participate in department committees to support notetaking, task management and action items

Must ensure all expenses for executives are submitted in a timely manner

Responsible for booking travel, and creating itineraries

Work collaboratively with other executive assistants to ensure group travel is scheduled and covered appropriately, based on the purpose and attendees of trips

Support peers as needed for PTO coverage or other out-of-office needs

Assists with technology requirements including video conferencing, PowerPoint presentations, and Excel reporting

Assist HR with HR Access changes, and new hire set-up needs

Work on various ad hoc projects as needed

Contribute to overall team and department culture

Lead with Curiosity & Humility

Build High Performing Teams for Today & Tomorrow

Influence & Inspire with Vision & Purpose

Observe, Engage & Connect

Strive to Achieve Operational Excellence

Deliver Business Results

Benefits

Robust medical, pharmacy, dental and vision coverage. Plus, access to our onsite wellness center and pharmacy located at the Columbus, OH home office.

401k with company match and Associate Stock Purchase with discount

No-cost mental health and wellbeing support through our Employee Assistance Program (EAP)

Opportunity for paid time off and paid parental leave. Plus, access to family and lifestyle programs including a family building benefit, childcare discounts, and home, auto and pet insurance.

Tuition reimbursement and scholarship opportunities for post-secondary education programs

40% merchandise discount and gratis that encourages you to come back to your senses!