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Monique Helstrom · 1 day ago

Executive Assistant

United States

Full-time

Remote

Senior Level

$90K/yr - $99K/yr

6+ years exp

Monique Helstrom is a values-driven, creative company specializing in interior design. They are seeking an Executive Assistant to support their Chief Visionary Officer & CEO, ensuring effective management of schedules, communications, and logistics while embodying the company's core values.

Professional Training & Coaching

Hiring Manager

Monique Helstrom

Responsibilities

Own a complex and ever-evolving calendars, ensuring high-priority work is protected and aligned with business objectives

Manage scheduling with a discerning eye, ensuring each meeting has purpose, value, and an agenda

Prepare Jenn before meetings with relevant briefs, research, context, and key talking points

Manage expense reports, professional licensing renewals, and other administrative tasks in collaboration with CID’s CFO

Maintain systems, documentation, and reliable processes that reduce friction and increase speed

Anticipate risks and proactively solve problems before they arise

Support high-quality written and verbal communication with a professional, caring tone

Manage Jenn’s email flow, prioritizing and filtering messages with discretion and excellent judgment

Research clients, partners, and meeting context as needed so Jenn walks in informed and prepared

Support high-touch stakeholder interactions (clients, partners, vendors, internal leaders), ensuring follow-through and a strong experience

Manage end-to-end travel logistics: flights, hotels, cars, itineraries, restaurant reservations, and emergency troubleshooting

Select design-forward accommodations aligned with CID’s hospitality aesthetic and brand

Track and advance key initiatives, ensuring follow-through on deadlines, decisions, and next steps

Roll up your sleeves on practical work when needed—examples may include spreadsheet clean-up, confirming addresses, coordinating shipping details, compiling lists, and supporting collaborative projects (including seasonal or marketing-related efforts)

Work closely with Jenn’s other support professionals; success in this role requires collaboration, humility, and a “team-first” mindset

Partner with the Culture & Events Team on internal company experiences and events

Qualification

C-suite Executive Assistant experienceMicrosoft OfficeAI-powered toolsBluebeamSalesforceEOS familiarityDiscretionImpeccable judgmentEmotional intelligenceCommunicationTeam collaboration