Hiscox · 3 days ago
Executive Assistant
Connecticut, United States
Full-time
Hybrid
Mid Level
$70K/yr - $100K/yrHiscox is an international specialist insurer focused on unique and interesting insurance solutions. They are seeking an Executive Assistant to provide strategic support to the C-Suite, ensuring effective management of executive priorities, meetings, and operational continuity.
ConsultingFinancial ServicesInsurance
Responsibilities
Own and actively manage executive calendars to ensure protected focus time for strategic work
Built-in buffers for urgent or shifting priorities
Minimal context switching and unnecessary meetings
Apply consistent prioritization logic across executive schedules:
Production, security, legal, HR, and financial issues
Board, investor, and executive leadership commitments
Critical operational and transformation initiatives
Proactively resolve conflicts, reschedule lower-value meetings, and escalate misalignments early
Ensure executive meetings are intentional, prepared, and outcome-driven, including:
Clear agendas and pre-reads
Defined decision rights
Explicit owners and deadlines
Attend designated meetings to:
Capture decisions, risks, and action items
Track commitments across functions
Drive follow-up to closure
Support operational cadence for the COO/CTO, including:
Weekly operating reviews
Monthly business reviews
Quarterly planning meetings
Act as a continuity owner for initiatives that span:
Technology
Marketing
Operations
Finance
Legal / Compliance / Risk
People / HR
Identify when initiatives are drifting off-track and escalate early
Ensure decisions made in executive forums are reflected in
Operating plans
Execution roadmaps
Follow-through communications
Manage complex executive travel with an emphasis on:
Efficiency
Minimal disruption
Alignment with executive preferences
Coordinate travel & logistics for:
Board meetings
Leadership offsites
Partner with internal stakeholders to manage recurring executive events and planning cycles
Own end-to-end expense management for supported executives
Track administrative items executives deprioritize but the organization depends on
Maintain operational hygiene so small gaps do not become systemic issues
Qualification
Required
High judgment, discretion, and autonomy
Ability to influence without authority
Seamless transition between strategic context and operational detail
Complete administrative support for the Chief Technology Officer and at least 1 other C-Level executive
Own and actively manage executive calendars
Proactively resolve conflicts and reschedule lower-value meetings
Ensure executive meetings are intentional, prepared, and outcome-driven
Attend designated meetings to capture decisions, risks, and action items
Drive follow-up to closure
Act as a continuity owner for initiatives across various functions
Manage complex executive travel with an emphasis on efficiency and minimal disruption
Own end-to-end expense management for supported executives
Maintain operational hygiene
Benefits
401(k) with competitive company matching
Comprehensive health insurance, vision, dental and FSA plans (medical, limited purpose, and dependent care)
Company paid group term life, short- term disability and long-term disability coverage
24 Paid time off days, 2 Hiscox Days, 10 paid holidays, and ability to purchase 5 PTO days
Paid parental leave
4 week paid sabbatical after every 5 years of service
Financial Adoption Assistance and Medical Travel Reimbursement Programs
Annual reimbursement up to $600 for health club membership or fees associated with any fitness program
Company paid subscription to Headspace to support employees’ mental health and wellbeing
Recipient of 2024 Cigna’s Well-Being Award for having a best-in-class health and wellness program
Dynamic, creative and values-driven culture
Modern and open office spaces, complimentary drinks
Company
Hiscox
Hiscox is an insurer, offering property and casualty insurance aimed at companies and high-net-worth individuals.
Founded in 1901
1001-5000 employees
Funding
Current Stage
Public CompanyTotal Funding
unknown2006-12-12IPO
Leadership Team
Chris Loake
Group Chief Information Officer
Recent News
2025-08-29
Company data provided by crunchbase