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Villa · 3 days ago

Contracts & Compliance Manager

United States

Full-time

Remote

Mid, Senior Level

$102K/yr - $120K/yr

5+ years exp

Villa is building America’s leading next-generation homebuilding platform, aiming to streamline the homebuilding process. The Contracts and Compliance Manager will oversee the management of construction and vendor contracts, ensuring compliance with regulations and maintaining organized records.

ArchitectureConstructionReal Estate

Responsibilities

Draft, review, and negotiate design-build construction agreements, subcontractor agreements, consulting and vendor agreements, owner representation agreements, NDAs, and scopes of work

Process redlines and contract revisions under attorney supervision, ensuring accurate turnaround and clear communication of changes to internal stakeholders

Manage contract execution through DocuSign, including routing for signature, tracking pending signatures, and maintaining organized records

Own the contract lifecycle for vendor and subcontractor relationships, including renewal tracking, amendments, and terminations

Manage the process for obtaining and tracking mechanic's lien releases from subcontractors and vendors

Manage subcontractor enrollment in and compliance with Owner Controlled Insurance Programs (OCIP) and Project-Specific Insurance Programs (PSIP), coordinating with brokers and the construction team to ensure timely enrollment and compliance

Coordinate annual insurance renewals across all company policies, working with finance and operations to gather necessary information

Maintain Villa’s and its affiliate’s general contractor licenses in multiple states, including tracking renewal deadlines, coordinating continuing education requirements, and submitting applications

Manage manufactured home seller, dealer, and installer licenses across multiple states, ensuring timely renewals and compliance with state-specific requirements

Manage California business licenses and monitor for new licensing requirements as Villa expands into new jurisdictions and scopes of work

Support HOA formation for new developments, including coordination of governing documents (CC&Rs, bylaws, articles of incorporation) and California Department of Real Estate (DRE) public reports and disclosures

Manage corporate entity records and filings through Filejet, including annual reports, registered agent updates, and foreign qualifications

Track and manage construction lender compliance requirements and associated deadlines, coordinating with the development and finance teams

Support the development, annual review, and training of company compliance policies and standard operating procedures

Assist with OSHA and other safety programs, including documentation, training coordination, and recordkeeping

Monitor regulatory labor and employment developments to assist with company HR compliance

Help ensure company policies are communicated effectively across teams and updated as regulations evolve

Work in Procore and DocuSign or other project management software to manage construction contract workflows, documentation, and subcontractor compliance tracking

Qualification

Contract administrationCompliance managementConstruction contractsDocuSign proficiencyProcore experienceWillingness to learnOrganizational skillsCommunication skillsSelf-starterAttention to detail

Required

5+ years of experience in contract administration, compliance, or paralegal work, preferably in construction, real estate development, or a related industry

Self-starter who thrives in a remote environment and can manage multiple deadlines and competing priorities

Familiarity with design-build construction contracts (such as AIA) and construction subcontractor agreements

Strong affinity for technology, including experience with or a willingness to learn, implement, and use contract lifecycle management software and legal AI tools

Exceptional organizational skills with strong attention to detail and follow-through

Excellent written and verbal communication skills, with the ability to collaborate effectively across departments and levels of seniority. Proactive communicator who keeps stakeholders informed and escalates issues appropriately

Proficiency with DocuSign, Word, Excel, Google Suite, Procore or similar construction management software, and task management tools

Willingness to learn. If you do not have all the experience listed but are high-horsepower and love to dive into new and complex projects, this is for you

Interest in contributing to solving social issues, particularly in housing and real estate

Preferred

Experience with California contractor licensing regulatory body (CSLB), Colorado contractor licensing regulatory body (DORA) and California Department of Real Estate (DRE)

Background in or familiarity with manufactured housing, modular, or prefab construction

Experience with OCIP/PSIP wrap-up insurance programs or other construction insurance programs

Paralegal certificate or equivalent training