TRL Systems, Inc. · 1 week ago
Department Administrator
Tustin, CA
Full-time
Onsite
Mid Level
3+ years expTRL Systems, Inc. is a company that integrates Fire Alarm, Nurse Call, and Security systems, ensuring safety for over 42 years. They are seeking a Department Administrator to support the Fire TI Department by managing administrative functions, customer onboarding, and documentation compliance to facilitate project execution.
Consumer ElectronicsInformation TechnologySecurity
Hiring Manager
Fernando Tamayo
Responsibilities
Provide regular, consistent, and professional communication with internal and external customers via phone, email, and company systems
Manage CRM activities including ticket/task updates, customer and subcontractor setup, and documentation tracking
Oversee the project prequalification process by gathering information, uploading documentation, and entering data into applicable systems
Ensure awarded projects are processed and submitted to the contracts team in a timely manner and in accordance with department standards
Communicate project status updates to customers and obtain required CAD files to support engineering workflows
Obtain, review, and maintain all contractual forms and agreements for customers and subcontractors
Compile and submit professional, high-quality documentation for TRL customers, including warranty letters, project closeouts, specification manuals, and drawings
Coordinate and manage project documentation throughout the full lifecycle of each project
Facilitate subcontract work requests, obtain quotes, secure management approvals, and ensure proper authorizations are issued
Coordinate department team-building activities, office events, supply ordering, office repairs, and vendor relationships
Review monthly Mastercard statements to ensure purchases are authorized, accurately coded, and submitted to Accounting in a timely manner
Serve as backup support to other TI Administrative roles as needed
Maintain punctuality and regular attendance
Qualification
Required
3+ years in an administrative role in the construction industry (or similar)
High school diploma (or equivalent)
Ability to make repetitive movements (motions) of the wrists, hands, and/or fingers, daily
Ability to walk, bend, stoop, hear, and speak, daily
Move/Transport items weighing 20 pounds, occasionally
Stand or Sit for long periods (4+ hours), daily
Benefits
Medical insurance
Dental insurance
Life insurance
401k plan
Paid holidays
Paid Time Off
Employee Merit and Longevity Awards
Company Sponsored Events
Training and Development
Career Advancement
Company
TRL Systems, Inc.
Safety and security should always be top priority.
201-500 employees
H1B Sponsorship
TRL Systems, Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)
Funding
Current Stage
Growth StageLeadership Team
M
Mark Purdy
CEO
Company data provided by crunchbase