Goodwill Industries of South Florida · 1 day ago
Coordinator of Philanthropy Operations
Miami, FL
Full-time
Onsite
New Grad, Entry LevelGoodwill Industries of South Florida is seeking a Coordinator of Philanthropy Operations to support the Office of Philanthropy. This role provides high-level administrative and operational support to the Vice President of Philanthropy and is designed for individuals interested in philanthropy operations and nonprofit finance.
ApparelLaundry and Dry-cleaningLogisticsNon Profit
Responsibilities
Provides direct administrative support to the Vice President of Philanthropy, including calendar management and scheduling of in-person and virtual meetings
Serves as the primary point of contact for scheduling-related needs for the VP and collaborates with the CEO’s office on donor meetings and visits
Coordinates logistics for team meetings, including room reservations, technology needs, security notifications, and material preparation
Manages travel arrangements, itineraries, and expense reporting for the VP
Supports the Manager of Finance and Operations in maintaining effective departmental operations in accordance with established policies and procedures
Assists with internal tracking, documentation, and coordination related to budgets, invoices, and departmental records under the direction of the Manager of Finance and Operations
Processes invoices and expense reports and works closely with Finance and Accounts Payable to ensure timely and accurate payment
Maintains organized departmental files, records, and reporting tools
Assists with maintaining the donor database, such as Raiser’s Edge or a similar system, ensuring accurate data entry, reporting, and documentation
Supports the preparation and distribution of gift acknowledgments, donor correspondence, and stewardship materials
Assists with basic reporting and data pulls as requested by the Manager of Finance and Operations or the Vice President of Philanthropy
Participates in team discussions, planning meetings, and departmental initiatives
Learns and supports philanthropy operations functions, including gift processing workflows, reporting standards, and donor stewardship practices
Maintains strict confidentiality and adheres to all Goodwill South Florida policies and procedures
Performs all duties in a manner that supports the organization’s mission, values, and culture
Completes additional responsibilities and special projects as assigned
Qualification
Required
High-level administrative and operational support experience
Experience with calendar management and scheduling
Ability to coordinate logistics for meetings and events
Experience managing travel arrangements and expense reporting
Knowledge of nonprofit finance and operations
Experience with donor databases, such as Raiser's Edge or similar systems
Strong organizational skills for maintaining departmental files and records
Ability to maintain confidentiality and adhere to organizational policies
Willingness to participate in team discussions and departmental initiatives
Preferred
Experience in philanthropy operations
Familiarity with budgeting and invoicing processes
Experience in donor stewardship practices
Interest in professional development in philanthropy and nonprofit finance
Company
Goodwill Industries of South Florida
Miami | Ft. Lauderdale | Keys - Your support funds job training for people with disabilities & other barriers to work.
Founded in 1959
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
David Landsberg
CEO
Mauricio Hernandez
Chief Operating Officer
Recent News
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2025-04-11
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