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Cambria · 12 hours ago

Executive Assistant

Eden Prairie, MN

Full-time

Onsite

Senior Level

5+ years exp

Cambria is a company dedicated to philanthropy and employee well-being. They are seeking an Executive Assistant to provide support to the CFO and COO, managing calendars, arranging travel, and handling various administrative tasks.

ManufacturingReal Estate

Responsibilities

Support the CFO and COO with various administrative and other support duties

Proactively manage calendars, including scheduling meetings, arranging meeting spaces and services while anticipating challenges and conflicting priorities as well as helping to navigate the requests with a calm sense of responsibility

Handle incoming calls and inquiries and deliver messages to the appropriate parties while providing excellent customer service

Proactively monitor and review calendars for assigned Executives, alert them to any potential scheduling conflicts, and help to resolve them in a timely manner

Maintain and organize an efficient digital filing system

Consolidate data and produce reports in a variety of different formats as requested

Create/maintain high quality documents using Microsoft and Google suite products. Need to be creative with PowerPoint and Google Slides, technical with Excel and Sheets and organized and professional with Word and Docs

Partner with IT to make sure equipment is working at an optimal level at all times

Handle confidential and sensitive information and resolve routine questions

Work cross functionally with Cambria’s travel team to plan and facilitate travel arrangements as needed

Perform other duties as assigned by management

Qualification

Microsoft Office SuiteGoogle SuiteProject managementOrganizational skillsCommunication skillsProblem solvingConfidential information handlingDetail orientationEntrepreneurial mindsetWork ethic

Required

High School Diploma or equivalent required; additional education is a plus

Minimum 5 years' executive-level administrative experience required

Excellent project management skills with the ability to handle multiple projects and establish priorities to meet deadlines with a calm sense of responsibility

Detail orientation with the commitment to quality and accuracy in all end product deliverables

Professional level written and verbal communication skills

Solid and proven work ethic and outstanding organizational skills

Strong problem solving skills with the ability to make decisions using sound judgment

Ability to communicate and interact effectively with internal and external customers

The ability to appropriately and sensitively handle confidential information

Entrepreneurial mindset

Ability to work standard office hours on site and possible extended hours when needed

Microsoft Office Suite, Google Suite. Familiar with expense management software like Concur and communications software like Zoom and Slack

Able to lift up to 20 pounds occasionally / sparingly (office supplies, packages, samples). May need to bend, reach, walk, or stoop occasionally. Prolonged periods sitting at a desk and working on a computer

May be required to travel between local Cambria locations