Ultimate Staffing ยท 6 hours ago
Administrative Assistant
Los Angeles County, CA
Full-time
Onsite
Entry Level
$23/hr - $26/hr
2+ years expUltimate Staffing is representing a well-established and reputable law firm seeking a dedicated Administrative Assistant to support daily operations. The role involves acting as the primary administrative resource, overseeing scheduling, ensuring document production, and collaborating with various departments to maintain attorney resources.
EmploymentHuman ResourcesManufacturingStaffing Agency
Hiring Manager
Allison Harrigan
Responsibilities
Act as primary administrative resource for assigned team members and projects
Oversee scheduling/calendaring of business-related arrangements on behalf of assigned attorneys and teams
Ensure document production as needed (custom reports, schedule analysis, data, expense summaries, project updates, client billing background, client history documents, etc.)
Coordinate calls, emails, meetings, and client correspondence as requested by assigned attorneys
Ensure diligent preparation and organization of administrative documents such as client agreements and drafts
Ensure continuous proficiency (and proper use) of all required systems and provide ongoing reports on status of assigned projects as requested by attorney or various project teams throughout the organization
Research and analyze new methods of administrative resources for greater attorney efficiency and productivity
Collaborate with other organizational departments (office services, IT, marketing, etc.) to maintain attorney resources (e.g., office supplies, systems updates, branded materials, etc.)
Assist in filing and organizing records (physical and digital) and case materials in accordance with company policy and with confidentiality, including proper indexing and filing of original legal documents
Participate in cross-departmental projects and client-related organizational initiatives as needed
Other duties and responsibilities as assigned
Qualification
Required
Minimum of 2 years of experience in customer service and/or administrative services
Associate's degree or equivalent work experience required
Experience in organizing key information and organizational activities with adherence to policies and protocols
Demonstrated ability to prioritize work, manage time, and organize tasks effectively
Proficient communication skills (written and verbal) with ability to read, interpret, and edit written content with accuracy, timeliness, and reliability
Ability to analyze and organize administrative tasks for organizational efficiency
Demonstrated ability to work collaboratively with all organizational levels within a diverse and fast paced environment
Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint, Microsoft Teams) and Adobe Acrobat
Preferred
Bachelor's degree
Company
Ultimate Staffing
Ultimate Staffing specializes in clerical, administrative, customer service, and manufacturing and production positions.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Lisa Marez
Partnership Director
Company data provided by crunchbase