Apply on Employer Site

The Waldinger Corporation · 19 hours ago

Administrative Coordinator

La Vista, NE

Full-time

Onsite

New Grad, Entry Level

0+ years exp

The Waldinger Corporation is hiring for an Administrative Coordinator in their Omaha office. The role involves delivering accurate invoices, assisting with administrative tasks, and maintaining client relationships.

ConstructionMechanical Engineering

No H1B

Responsibilities

Client Service: Serve as a point of contact for client inquiries regarding invoices and services. Address and resolve any billing issues or discrepancies in a timely manner. Maintain positive relationships with clients through effective communication and support

Invoice Management: Ensures invoices are created and sent to clients with accurate details of the itemized cost of services provided to the client in a timely manner. Ensures follow up on outstanding invoices to ensure timely payment. Provide regular updates to the Office Manager and operations regarding the status of invoicing and payment collections

Administrative Support: Assist with the daily administrative operations. Support various departmental projects by conducting research, gathering data, and compiling information. Responsible for administrative tasks such as processing branch payroll, assisting with accounts receivable, and collections

Documentation and Record-Keeping: Handles confidential and sensitive information with discretion to maintain accurate and organized records of all invoices, payments, and client interactions. Ensures data accuracy, integrity, and easily accessible for audits and reviews

Project Accounting: Assists with timely and accurate billings, updates system with labor feedback updates, and forecasts. Create and facilitate signing of lien waivers internally and with subcontractors and suppliers as required by contract