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Texas Health and Human Services · 3 days ago

Contract Administration Mgr I - IT Procurements

Austin, TX

Contract

Hybrid

Senior Level

$6,377.50/mo - $8,166.66/mo

5+ years exp

Texas Health and Human Services Commission (HHSC) is committed to creating a positive impact in the lives of fellow Texans. They are seeking a Contract Administration Mgr I to perform advanced purchasing and procurement work, coordinating large-scale IT procurement projects and managing stakeholder interactions.

Health Care

Responsibilities

Initiates the procurement of large scope and high-dollar and highly technical contracts for IT goods and services using the most applicable and cost-effective purchasing methods based on laws, rules, policies and established guidelines; Develops IT solicitations, bid evaluation instruments and other related documents; identifies provider resources, evaluates information provided by bidders, and negotiates contract specifications; manages procurement related meetings such as kick off and preproposal meetings, post award conferences, and evaluation scoring; (50%)

Reviews requisitions in an automated environment and reviews for completeness and compliance with applicable requirements prior to processing solicitations; research vendors for products and services; prepares, reviews, and facilitates the procurement process; (15%)

Monitors legal and regulatory requirements pertaining to purchasing; maintains all required documentation supporting transactions; (15%)

Identifies purchasing related issues and works with management, requesters, subject matter experts, stakeholders, agency staff, and other purchasing staff to manage issues; responds to phone and e-mail inquiries from requesters and other staff regarding the status of requisitions; supports Historically Underutilized Business (HUB) outreach and participates in procurement related events; provides assistance to requesters in drafting competitive specifications for commodities and services; and (10%)

Performs other duties as assigned, such as participating in or providing support for the agency’s disaster response and recovery obligations or Business Continuity Plan activation. May serve as team lead. Coordinates and/or develops and provides training to staff regarding purchasing and procurement practices and policies. (10%)

Qualification

IT procurementContract administrationState purchasing lawsMicrosoft OfficeProblem solvingCustomer serviceCommunication skillsTime managementTeamworkDetail oriented

Required

Required to attain the Certified Texas Contract Developer (CTCD) certification within six (6) months of employment

Expert knowledge of state and federal laws and regulations governing state purchasing

Expert knowledge of purchasing and procurement methods and procedures including in-depth experience in and knowledge of information technology procurement and its application in the public sector

Expert knowledge of state of Texas procurement principles and practices assigned commodities and products on the open market, and supply sources

Expert skill in the use of computer and applicable software necessary to perform work assignments e.g., word processing, spreadsheets (Microsoft Office preferred)

Expert skill in problem solving, including asking appropriate questions and identifying resources to obtain necessary information

Demonstrated ability to logically assemble and evaluate information

Demonstrated ability to maintain a system of required record keeping

Demonstrated ability to communicate clearly, both verbally and in writing

Demonstrated ability to schedule, prioritize, monitor and complete multiple assignments timely

Demonstrated ability to work effectively independently and as part of a team

Demonstrated ability to act in a sound, logical, proactive and appropriate manner based on well thought out analysis of situations or problems

Must be detail oriented

Must be able to work in a fast-paced work environment with competing priorities

Must provide customer service excellence

Ability to establish and maintain an effective and cordial working relationships at all organizational levels, including agency management, direct supervisors, co-workers, and program areas

Skill in composing clear and concise reports and/or correspondence

Ability to develop solutions to problems

A minimum of five years of experience in purchasing and/or contract administration

With a minimum of three years of experience in purchasing from Texas DIR (Department of Information Resources) Information Technology (IT) Contracts for commodities and/or services