Dollar Tree Distribution, Inc. · 1 month ago
Billing Assistant
VA-Chesapeake
Full-time
Onsite
New Grad, Entry LevelDollar Tree Distribution, Inc. is seeking a Billing Assistant to support the construction department with contract management and invoice verification. The role involves processing contracts, managing purchase orders, auditing payments, and serving as a point of contact for billing inquiries among various stakeholders.
Facilities Services
Responsibilities
Processes general contractor contracts verifying insurance requirements and pricing
Purchase order creation from contracts and quotes
Purchase order changes to reflect approved project change orders
Audits project payments and contractor final billing packages. Follow up and resolves issues with payment requests directly from the general contractor and needed parties
Obtain payment approvals from project managers and directors, log payment in Accruent
Training with general contractor on billing procedures and requirements to insure proper submittals
Researches and resolves issues with vendor invoices and miscellaneous invoices that are received
Submit construction uploads for freight of customer owned inventory
Maintain invoices submitted in Ariba including routing to different departments and manual receiving invoices in the Ariba system
Closes out purchase orders once invoice is received in full
Research all open aging purchase orders
Assist in periodic and quarterly reporting
Departmental scanning and indexing of Project closeout files
Research AP, GL transactions as needed for internal or general contractor or vendor payment inquires
Completes miscellaneous department assigned tasks
Qualification
Required
Supports the construction department in the area of contract management, purchase orders, auditing of general contractor payment requests, verification of invoice payments to contractors and construction vendors
Assists with documents for construction allowance requirements, Period close reporting, store construction cost, file scanning, creation of needed reports and miscellaneous department assignments
Functions as direct contact for the accounts payable department, project managers, directors, vendors or contractors in regard to invoice issues and billing questions
Processes general contractor contracts verifying insurance requirements and pricing
Purchase order creation from contracts and quotes
Purchase order changes to reflect approved project change orders
Audits project payments and contractor final billing packages
Follow up and resolves issues with payment requests directly from the general contractor and needed parties
Obtain payment approvals from project managers and directors, log payment in Accruent
Training with general contractor on billing procedures and requirements to ensure proper submittals
Researches and resolves issues with vendor invoices and miscellaneous invoices that are received
Submit construction uploads for freight of customer owned inventory
Maintain invoices submitted in Ariba including routing to different departments and manual receiving invoices in the Ariba system
Closes out purchase orders once invoice is received in full
Research all open aging purchase orders
Assist in periodic and quarterly reporting
Departmental scanning and indexing of Project closeout files
Research AP, GL transactions as needed for internal or general contractor or vendor payment inquiries
Completes miscellaneous department assigned tasks
Company
Dollar Tree Distribution, Inc.
Dollar Tree Distribution, Inc. is a facilities services company based out of 500 VOLVO PKY, Chesapeake, Virginia, United States.
Founded in 1999Chesapeake, Virginia, US
1001-5000 employeesFunding
Current Stage
Late StageCompany data provided by crunchbase