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INSPYR Solutions · 12 hours ago

Operations Administrative Coordinator

Corpus Christi, TX

Full-time

Onsite

Mid, Senior Level

5+ years exp

INSPYR Solutions is a company seeking an Operations Administrative Coordinator. The role focuses on coordinating administrative activities in Power Operations and supporting senior management with various tasks, including invoice tracking and problem-solving.

Information TechnologyProfessional ServicesStaffing Agency

No H1B

Responsibilities

Coordinate and lead administrative activities in Power Operations ensuring the consistency, quality and timeliness of correspondence, information and documentation

Support and respond to Senior Management's requirements on both recurring and ad-hoc issues

Track and trace as well as communicate invoices in the system to make sure everything gets resolved and/or escalating as necessary for any issues that occur

Make sure all invoices are being dealt with accordingly and never get lost, and to assure that all suppliers in Power Operations get paid on time

Performs a variety of routine and non-routine accounting activities in accounts payable or a related financial area

Process invoices for Power Operations Group, as requested

Troubleshooting invoice problems, in Oracle Cloud from initiation to payment disbursement

Use Excel spreadsheets to track workflow

Outlook - Calendar scheduling - appointments, reminders, team meetings, scheduling for others

Teams - Chat and meetings

Microsoft Edge or Chrome - Travel arrangements for Management Team and self

Manages competing priorities

Supports VP, Directors/Managers as required

Maintain confidentiality of sensitive information at all times

Qualification

ExcelOracle CloudCommunication skillsOrganization skillsSupply chain exposureInterpersonal skillsAdaptability

Required

Heavy Experience in Excel

Minimum 5 years of experience

Excellent COMMUNICATION and ORGANIZATION skills WITH internal and external partners and stakeholder, both written and verbal, with an acute attention to detail

Strong interpersonal and EQ soft skills

Solution driven thought process and high level adaptability with a service mindset