University of Iowa · 10 hours ago
Admin Services Specialist - Children's and Women's Services
Iowa City, IA
Full-time
Onsite
Entry Level
1+ years expThe University of Iowa is seeking an Administrative Services Specialist in the Children's and Women's Services Division. The role involves providing data analytic support, managing administrative tasks, and supervising staff while ensuring high levels of customer service.
Higher Education
Responsibilities
Led team on divisional projects. Communicate to committee heads with suggested improvements and requests
Manage purchases, replacement and distribution of workstations and clinical workstations. Work directly with HCIS for forecasting needs, purchasing and scheduling replacement of computers as needed
Coordinate and manage annual capital inventory for CWS and designated SFCH areas. Meet with state auditor as required to identify equipment on site
Coordinate and manage data requests for colleagues writing articles, reports, grants and journals for publication and distribution
Develop monthly reports and distribute financial operation, revenue, staffing, agency, expenses and worked/non-worked reports to managers and directors of CWS
Produce data reports as requested by the CNO, Director, Assistant Directors, Manager, Assistant Managers, and other leadership
Provide supervision to staff, offering direction, assignments, coaching and counseling
Request, recruit, hire, develop and manage the performance of students and staff
Manage scheduling to ensure adequate staffing during business hours, fill gaps as necessary
Assign and manage annual eval support for all CWS units
Manage CWS clerical handbook for all positions within CWS administration office
Payroll -assist with pulling reports in ELMS supporting unit operations and financial measures
Other Duties as assigned
Qualification
Required
A Bachelor's degree or an equivalent combination of education and experience is required
Minimum 1-3 years' administrative/clerical experience
Demonstrated effectiveness in written and oral communication to a variety of constituencies while maintaining confidentiality standards
Excellent written, verbal, interpersonal communication, and customer service/public contact skills
Superior attention to detail and experience with data generation, analysis and reporting
Demonstrated ability to work independently to complete multiple projects and meet deadlines
Proficient skills in computer software applications such as Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat is required
Preferred
Previous experience with dashboard and other data reporting software systems
Previous supervisory experience
Knowledge of University of Iowa Health Care policies, procedures and regulations
Benefits
Fringe benefit package including paid vacation
Sick leave
Health, dental, life and disability insurance options
Generous employer contributions into retirement
Company
University of Iowa
On our beautiful campus spanning the Iowa River, our faculty and staff enjoy access to an array of cultural, educational, and recreational activities.
10001+ employees
H1B Sponsorship
University of Iowa has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (353)
2024 (300)
2023 (244)
2022 (217)
2021 (201)
2020 (193)
Funding
Current Stage
Late StageLeadership Team
Kurt H.
Assoc. Professor, E-MBA Business, UI College of Business; Advised 300 companies globally, CEO
Vince Nelson
President & CEO
Recent News
Corridor Business Journal
2025-07-11
Corridor Business Journal
2025-04-09
Corridor Business Journal
2025-02-20
Company data provided by crunchbase