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Epilepsy Foundation · 3 days ago

HR Coordinator (Temporary)

United States

Full-time

Remote

Entry, Mid Level

$30/hr - $34/hr

1+ years exp

Epilepsy Foundation is seeking an HR Coordinator to support HR functions and ensure compliance with employment laws. The primary responsibility of the HR Coordinator is to provide essential administrative support to HR, managing staffing changes, onboarding, offboarding, and maintaining accurate HR records.

AdviceEducationHealth CareHome Health CareMedicalNon ProfitNursing and Residential CareTherapeutics

Responsibilities

You will provide exceptional customer service to staff, business partners, the public, and other stakeholders

You will answer frequently asked questions from employees related to standard policies, benefits, hiring processes, and related topics, and/or escalate more complex situations to the appropriate contact

You will provide day-to-day administrative and operational support to Human Resources, including coordinating, scheduling, documenting, and tracking key HR processes

You will administer all staffing and HR-related payroll changes, manage employee and manager self-service transactions in ADP, distribute employment letters and memos for job changes, and collaborate with Payroll and Benefits to ensure accuracy and timeliness of HR transactions

You will coordinate onboarding, including new hire orientation, I-9 completion (E-Verify), paperwork coordination, system setup, onboarding portal registration via ADP, and employee orientation logistics. You will partner with internal stakeholders to improve onboarding strategies and guide new hires and managers through the process

You will coordinate offboarding, including managing checklists, exit meetings and surveys, and HRIS system deactivation

You will complete employment and wage verification forms

You will administer personnel files, records, documentation, and HRIS systems to ensure data accuracy across systems and compliance with federal, state, and nonprofit-specific labor regulations and record-keeping best practices

You will perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately

You will assist with compliance tracking, including training completion and policy acknowledgments

You will assist with submitting information to regulatory agencies, such as the EEOC and Department of Labor

You will assist with maintaining HR resources, including the HR intranet, job descriptions, labor law posters, organizational charts, employee surveys, and newsletters

You will assist with logistics for employee events, recognition activities, celebrations, staff meetings, and training sessions

You will assist with additional responsibilities, including ordering supplies; processing HR mail; preparing correspondence; processing invoices, check requests, and expense reports; and generating reports

Other related duties, as assigned