Federal Way Public Schools · 1 week ago
Secretary Generalist - Elementary School
Federal Way, WA
Part-time
Onsite
Entry Level
1+ years expFederal Way Public Schools is seeking a Secretary Generalist for Enterprise Elementary School. The role requires handling various office and secretarial tasks efficiently while supporting students, staff, and the community.
Education
Responsibilities
Greet students, staff, parents, community members, and other visitors upon their entrance to the building
Answer incoming telephone calls, provide accurate information, direct calls to others, and take messages
Collect and report lunch count to Nutrition Services daily
Put together enrollment packets
Provide secretarial service to include supporting with student discipline information & scheduling parent meetings
Create files for new scholars, cumulative and health files; review prior schools records on new scholars, place in filing system
Create and maintain guest employee folders; file updated class lists and health care plans in staff sub folders monthly along with building information
Sort incoming and outgoing district and US mail. Ensure distribution of mail into appropriate staff mailboxes
Assist with secretarial tasks such as word processing, filing, and making phone calls to verify absences
Assist with health room coverage when health room staff is not available to include caring for ill children, complete accident reports, administering medications, and provide first aid, ensuring that a parent or guardian is called when necessary and to pick up student when applicable
Assist other office personnel with requesting and sending student records, registration, and withdrawal of students
Assist families with Online enrollment; helping to set up Parent Vue account
Maintain volunteer records, check that background checks have been performed, etc
Ensure office machines are in working condition
Prepare appropriate communications such as newsletters, e-mails, flyers, surveys, etc. to students, staff, and community
Assist other office personnel with requesting and sending student records, registration, and withdrawal of students
Multilingual staff may be asked to translate within their scope of work
May periodically supervise students for a variety of reasons
Qualification
Required
High school diploma or equivalent
One (1) year of clerical experience
Microsoft WORD and EXCEL
Positive evaluations
Knowledge of school board policies and procedures
Basic Microsoft WORD and EXCEL
Database management
Ability to organize and perform job responsibilities efficiently and independently without close supervision and able to pay strict attention to detail
Ability to perform safety responsibilities while under pressure
Ability to demonstrate basic knowledge of modern technology and willingness and ability to increase knowledge to proficiency
Ability to speak, read and follow written or verbal communications: able to proofread
Ability to exhibit proper telephone etiquette
Ability to practice effective safety and security within individual work routines
Ability to remain flexible; able to cope with frequent interruptions as part of a daily routine, to multi-task and shift priorities to meet required deadlines
Ability to develop and maintain positive customer relations with staff, students, parents, and the public in a multicultural and multiracial community
Ability to cope with and assist angry or distraught students, parents, and other community members
Ability to work collaboratively with District staff and promote teamwork with co-workers
Ability to practice ethical and professional standards of conduct including the requirements of confidentiality
Ability to abide by Federal Way Public Schools' Policies and Procedures
Ability to perform the essential functions of the job with or without reasonable accommodations
Knowledge/awareness of own cultural identity and how this influences behavior, and desire to learn about the cultural identity of others
Ability to establish and nurture an environment that promotes cultural competence and equitable treatment of staff, students, and patrons of the District
Ability to understand and hold self and others accountable for promoting the Federal Way Public Schools' commitment to 'Each Scholar: A Voice. A Dream. A Bright Future.'
Ability to recognize that each person is a unique individual even as we celebrate their group cultural heritage
Preferred
Bilingual
Basic knowledge of a publishing software
Company
Federal Way Public Schools
Federal Way Public Schools is to ensure that all students develop academic skills.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Rachelle Butz
Chief Technology Officer Federal Way Public Schools
Charissa Eggleston
Facilitator of Innovative Programs and Community Partnerships
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