Baltimore County · 2 weeks ago
Office Administrator - Office of Budget and Finance
Towson, MD
Full-time
Onsite
Entry Level
3+ years expBaltimore County is seeking an Office Administrator for the Office of Budget and Finance. The role involves providing administrative support, managing budget information, and handling personnel-related documents while ensuring effective communication and coordination within the department.
Government Administration
Responsibilities
Serves as an administrative aide, gathering and interpreting information relative to issues requiring management action. Responds and handles constituent inquiries. Transmits policies and instructions to key members of the staff and explains policies to the public and heads of other departments and agencies
Plans, organizes, manages, and/or supervises the administrative and clerical support staff
Develops or assists in the development of a limited to moderate size budget. Collects budget information and compares figures from previous year to project future cost. Processes and approves purchase orders
Receives and verifies bills. Monitors expenses made against budget accounts. Balances and reconciles records. Prepares a variety of budgetary and legislative documents
Prepares and processes personnel related documents and forms. Completes Personnel Requisition Forms, entry, change, and termination tickets, and tracks and documents leave usage, including family and medical leave
Receives, investigates, and resolves inquiries, requests, and complaints. Researches and secures information, both internal and external of the department, to respond to requests and to prepare various reports and correspondence that may be confidential in nature, involve technical subject matter, or require management signature. Analyzes records requiring the interpretation and application of guidelines and procedures
Maintains calendar for management. Makes travel arrangements and secures itineraries. Receives, screens, and prioritizes the handling of telephone calls and correspondence. Coordinates special ceremonies and functions
Uses automated office systems, such as word processing equipment, or a computer to generate a variety of documents, including memos, letters, reports, lists, tables, and graphs. Sets standard format for office documents. Develops forms needed to complete office work processes. Creates and maintains complex electronic and manual filing systems
Schedules, attends, and takes notes and minutes for meetings, conferences, and hearings, which may include those of boards and commissions. Prepares materials for meetings, takes notes, prepares minutes, and ensures that decisions are transmitted to appropriate persons. Follows up on assignments and decisions made at meetings
Operates office machinery such as, microcomputers, photocopiers, fax machines, calculators, telephones, scanners, and printers
Qualification
Required
Possession of a high school diploma or an appropriate equivalent
Three years' typing, word processing, or secretarial experience
Knowledge of modern office practices and procedures, including filing systems
Knowledge of administrative support functions, such as personnel, budget, and purchasing
Knowledge of spelling, grammar, and arithmetic
Knowledge of word processing, database management, and spreadsheet software packages
Skill in use of automated office systems and word processing, database management, and spreadsheet software packages
Skill in the operation of office machines as listed in essential duties
Skill in performance of mathematical computations
Ability to extract and summarize information and to prepare correspondence and reports
Ability to interpret, explain, and follow County and departmental rules and regulations
Ability to assist in developing budgets and monitoring expenditures
Ability to prepare documents relating to personnel, budget, and purchasing
Ability to establish and maintain effective working relationships
Ability to take verbatim notes
Ability to communicate effectively
Ability to coordinate, assign, and review the work of others
Ability to establish deadlines, schedules, and guidelines for completion of projects
Ability to type from plain copy at a rate equivalent to 40 WPM
Knowledge of County and departmental rules, regulations, policies, and procedures
Thorough knowledge of word processing, database management, and spreadsheet software packages
Skill in supervision or oversight of support functions and staff
Skill in resolving administrative problems and complaints
Skill in the composition and production of documents related to personnel, budget, and purchasing
Skill in extracting and summarizing information, and in preparing correspondence and reports
Ability to investigate and resolve inquiries and complaints for an agency
Ability to coordinate the administrative support of boards and commissions
Ability to effectively transmit management decisions to staff and other interested parties
Ability to keep management informed of issues requiring their attention
Benefits
Employee Assistance Program
Health Insurance
Flexible Spending Accounts
Life Insurance
Retirement
Paid Leave
Sick Leave
Vacation Leave
Personal Leave
Holidays
Bereavement Leave
Jury Leave
Military Leave
Baltimore County Employees Federal Credit Union
Direct Deposit
Educational Assistance
Deferred Compensation
Company
Baltimore County
Baltimore County is a county in Maryland, United States, and is part of the Baltimore metropolitan region.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Thomas DeLuca
Chief Technology Officer
Lowell Melser
Chief Public Information Officer, Department of Public Works & Transportation
Recent News
2025-10-24
Maryland Daily Record
2025-06-01
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