Baylor College of Medicine · 6 days ago
BCM Temporary - Administrative Support
Houston, TX
Full-time
Onsite
Mid Level
3+ years expBaylor College of Medicine is a leading institution in healthcare education and research, and they are seeking a temporary Administrative Support professional. This role provides comprehensive administrative and operational support for the Section of Hematology/Oncology, ensuring smooth functioning of faculty, research, and clinical activities across multiple locations.
EducationHigher EducationPharmaceutical
No H1B
Responsibilities
Provides high-level administrative support to the Section Chief and Section Administrator as requested. Prepares memos, general correspondence, spreadsheets, and power point presentations, as needed
Organizes meetings, prepares agendas, and takes meeting minutes and action items as requested by the Section Chief and Section Administrator
Answers phones, routes calls, takes messages, greets and escorts department visitors
Manages incoming and outgoing mail, shipping, and document filing
Orders and maintain office supplies, creates purchase orders (POs), and processes shopping carts in SRM for general office and lab coat needs
Submits work orders for research labs and coordinate service calls for shared equipment
Assists with general administrative functions as requested by the Section Chief and Section Administrator (RVU’s, Comp Plan, Score Card processing)
Performs other job-related duties as assigned
Provides administrative support to the faculty and research investigators. Prepares memos, general correspondence, spreadsheets, and power point presentations, as needed
Assists with faculty and staff recruitment, including interview scheduling and onboarding
Manages travel arrangements, including domestic and international travel, and processes reimbursements in Concur and SAP
Submits and tracks expense reimbursements and professional development funds for faculty
Maintains licenses, memberships, expiration notifications, and renewals for assigned faculty
Pulls and maintains journal articles and prepares and maintains CVs as requested
Manages faculty and departmental calendars
Oversees website content management, including submitting changes and updates
Plans and coordinates section events, including social and academic gatherings, section retreats, seminars and other special events
Oversees catering arrangements, including selecting vendors, placing orders, coordinating setup, and ensuring orders are accurate and within budget
Creates detailed itineraries by working with faculty and internal/external stakeholders
Prepares presentations and printed materials, as needed
Communicates seminar/event details externally and internally through various communication channels
Places all room reservations, related facility work orders and A/V requests
Prepares and distributes the section newsletter and other communications
Manages creative services, including ordering business cards, marketing materials, and scheduling faculty/staff photo sessions
Assists with correspondence, presentation formatting, and document preparation
Maintains inventory logs to track department assets and supplies
Coordinates maintenance and troubleshooting of shared equipment, facilitating service calls as needed
Qualification
Required
High school diploma or GED
Three years of relevant experience
Preferred
Prior experience providing high-level administrative support, including scheduling, travel coordination, and expense processing
Proven ability to manage complex calendars for senior leadership and prioritize competing demands
Skilled in organizing meetings, preparing agendas, and handling logistics for events and candidate visits
Strong written and verbal communication
Familiarity with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), and experience with travel/expense systems such as Concur
Ability to work collaboratively in a fast-paced environment and adapt to changing priorities
Company
Baylor College of Medicine
Baylor College of Medicine, located in the Texas Medical Center, is a health sciences university located in Houston, Texas
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$10.85MKey Investors
National Human Genome Research InstituteNational Heart, Lung and Blood InstituteCancer Prevention and Research Institute of Texas
2024-12-05Grant· $3.5M
2024-09-26Grant
2024-09-19Grant
Leadership Team
Paul Klotman
President, CEO and Executive Dean
Peggy Smith
Professir and CEO. Teen Health Clinics
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