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Ambassador Services, LLC · 7 hours ago

Executive Assistant

Houston, TX

Full-time

Onsite

Mid Level

Ambassador Services, LLC is seeking an Executive Assistant to provide high-level administrative support to their Managing Director. The successful candidate will manage calendars, coordinate meetings, and handle sensitive information with discretion while demonstrating exceptional organizational skills and a proactive approach.

CleanTechCommercialService Industry

Growth Opportunities

Hiring Manager

Becky Quintana, PRC, CPC

Responsibilities

Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements

Prepare and edit correspondence, reports, and presentations

Coordinate internal and external meetings, including meeting agendas, minutes, and follow-up actions

Handle confidential information with a high degree of discretion

Act as a liaison between executives and internal teams or external stakeholders

Monitor and manage incoming communications, prioritizing urgent requests

Support executives in managing and tracking department budgets

Assist with special projects and event coordination

Manage case files and maintain accurate records in both physical and digital formats

Communicate with clients, opposing counsel, and court personnel as needed

Schedule and coordinate meetings

Handle the intake and management of client communications

Maintain office supplies and assist in office management tasks

Qualification

Calendar managementBilingual in EnglishSpanishConfidential information handlingOrganizational skillsEvent coordinationRecord managementCommunication skills