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USAJOBS · 21 hours ago

Records & Systems Specialist #408

Washington, District of Columbia, USA

Full-time

Onsite

Mid Level

$63K/yr - $111K/yr

3+ years exp

The U.S. Senate Sergeant at Arms is seeking a Records & Systems Specialist. This role involves managing records and systems for Senate office accounts, ensuring accuracy in reporting and communication, and providing guidance to staff in using relevant systems.

ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency

No H1B

U.S. Citizen Only

Responsibilities

Organizes reviews, validates and reports production volumes throughout PGDM for Senate office accounts; prepares data for monthly certification

Coordinates, organizes, validates, prepares and reviews postage expenditures for Senate office accounts; prepares data for monthly certification

Resolves discrepancies in collected data, statistical information, work orders and reports to ensure accurate production and reporting of SAA resources and services

Communicates effectively by phone and email to establish and maintain effective working relationships with Senate staff and resolve customer problems, as contacts are frequent with individuals representing Senate members, and/or individuals of significant importance within the government

Plans and prepares high-value communications, and requires skill, tact, persuasion and/or negotiation to accomplish the objectives of the communication

Utilizes multiple times daily, numerous modules and functions within the work order Print Management Information System (MIS) to check, invoice, and closeout jobs, including understanding fully customer specifications and general and detailed aspects of the task lines orders, schedules, costing, update and maintain data, checkpoints and records of jobs scheduled

Provides guidance to staff in the use of the printing tracking system

Reviews custom reports for accuracy and enhancements

Other duties as assigned

Qualification

Business administrationAccountingRecords managementOffice equipment knowledgeData validationEffective communicationOrganizational skillsProblem-solvingAttention to detail

Required

At least three years of experience in business administration, accounting, or a closely related field

Knowledge of departmental rules, regulations, procedures and functions, including policies and regulations set by the Senate Rules Committee and the Senate Committee on Ethics

Knowledge of, or ability to learn services provided by SAA Printing, Graphics & Direct Mail (PGDM)

Knowledge of office equipment, computers and relevant software/Web applications, spreadsheets, and databases

Ability to prepare and maintain records and reports

Ability to establish and maintain effective working relationships with Senate staff and resolve customer problems

Ability to communicate effectively

High School/GED

Preferred

The capacity to accurately process and articulate raw data, validate addresses to ensure they are deliverable to the recipient, and prepare USPS postage statements for USPS mail transportation

Possess strong organizational skills to efficiently manage and prioritize multiple mailing lists and cost analysis tasks ensuring their timely and accurate completion

The capability to identify and resolve issues that may arise while working on address validation and statistical data reporting

Familiarity with printing and mailing processes, including print production, mailing logistics, and industry best practices

Comprehension of the rules, regulations, and practices of the United States Postal Service (USPS) to ensure compliance and effectively manage mailing project

A meticulous focus on detail to execute quality inspections on mailings, guaranteeing precision and compliance with PGDM's standards