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Kier + Wright · 13 hours ago

Project Coordinator II

Santa Clara, CA

Full-time

Onsite

Mid, Senior Level

2+ years exp

Kier + Wright is a fast-paced engineering firm seeking a Project Coordinator II to support project teams by managing workflows and coordinating resources. The role requires strong organizational skills and involves preparing correspondence, supporting project managers, and collaborating with internal departments.

Consulting

Comp. & Benefits

Responsibilities

Prepare essential written correspondence such as letter proposals, change orders, agency response letters, meeting agendas and minutes, technical memos and reports, and emails

Provide support for multiple project managers on several projects concurrently to keep workflow on track

Follow key deadlines and communicate clearly with Project Team the critical path items

Maintain project tracking tools, such as revenue goals and progress

Coordinate all aspects of agency submittals and responses

Track project performance to meet budgetary objectives

Coordinate and research project related jurisdictions for things like fees, applications, and submittal requirements

Schedule meetings and all aspects of set up for presentations and meals if needed

Collaborate with all internal departments such as accounting AR and Marketing with RFPs/RFQs and Business Development

Mentor and train entry-level PAs

Development skills in in Project Management, Employee Management, and Client Management

Other duties as assigned

Qualification

SmartSheetMS ProjectProject ManagementPMP CertificationBudget ManagementMicrosoft OfficeAdobeBluebeamAnalytical SkillsClient ManagementTeam Management

Required

Bachelor's Degree in Business or related field, or a minimum of 2 years of equivalent experience

2-5 years' experience as a lead project coordinator or assistant project manager position with both project and team management

General knowledge of computers, Microsoft office, Adobe, Internet, Bluebeam, etc

Experience with SmartSheet software's collaboration, MS Project and/or other similar time management tools

Experience building and maintaining relationships with PM's, Staff, Clients, Agencies, etc

Ability to represent the company and interact well in various business and social settings with all types of people in a mature and professional manner

Familiarity with project budgets, WIPs, and cost control principles

Ability to work independently while supporting multiple PMs and teams

Strategic, analytical skills and 'out of box' thinking