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Princeton University · 14 hours ago

Outreach and Operations Coordinator

Princeton, NJ

Full-time

Onsite

Mid Level

$80K/yr - $92K/yr

3+ years exp

Princeton University is seeking an Outreach and Operations Coordinator to support fellowship advising activities within its Office of International Programs. The role includes advising undergraduate students on fellowship opportunities, coordinating nomination processes, and managing outreach efforts.

AlumniEducationHigher EducationUniversities

Growth Opportunities

Responsibilities

Meets and advises first-year and sophomores and others about potential awards and opportunities that support their current and future goals

Develops and implements specific outreach programming for first-years and sophomores

Reporting to the Associate Director for Fellowship Advising, advises for a small suite of fellowship opportunities, including the Goldwater Scholarship and the Critical Language Scholarship, and others as assigned

Advises for and oversees recruitment and selection for the Streicker Fellowship Program

Oversees the fellowships application system and assists Director and Assistant Director with recruiting, committee review, selection, and final submission processes for over 25 awards, including over 300 applications for the Rhodes, Marshall, Fulbright, Schwarzman, Goldwater, and Truman awards, as well as the application and review process for the Streicker Fellowship

Implements the migration of new awards into Princeton's GPS application system and undertakes annual updates to existing application processes in GPS and Embark, another application system

Manages and archives data and records, consistent with FERPA, GDPR, and departmental policies

Assists Director in managing the program budget

Manages program accounts in Concur financial system

Disperses stipends for faculty advisors in the program

Arranges for payment from the Labouisse and Sachs endowment funds for tuition, stipend, and other requests

Reviews individual budgets for Streicker Fellows and disburse student awards

Processes reimbursements to students receiving funding for fellowships interview travel

Assists in all aspects of organizing fellowship program events, including open houses, over 20 information sessions, an annual day-long retreat for sophomore leaders, a workshop for seniors, and two major, high-profile receptions: an annual global fellowship recognition reception and the annual fellowships reception at reunions

Arranges for catering, when required, and other supplies, as needed

Organizes guest lists and invitations

Reserves rooms, helps to publicize events, provides technological assistance and on-site logistical set up

Organizes complex logistics of interviews and practice interviews for several fellowships

Conducts statistical analysis of program trends and creates lists, charts, graphs, and other data to support annual reports, external information requests, and assessment

Qualification

Advising college studentsBudget managementData management systemsEvent planningStatistical analysisProfessionalismCultural understandingOffice systems experienceInterpersonal skillsAttention to detailProblem solvingInitiative