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Charter Impact · 1 day ago

Accounts Payable Coordinator

Northridge, CA

Full-time

Hybrid

New Grad, Entry Level

$24/hr - $26/hr

Charter Impact empowers mission-driven organizations to achieve their goals through personalized support in finance, operations, and business management. The Accounts Payable Coordinator is responsible for the accurate setup, maintenance, and ongoing management of vendor records within the accounting systems, ensuring timely and secure payments while maintaining data integrity and compliance with company policies.

FinanceHuman ResourcesNon Profit

Responsibilities

Maintain and update vendor records to ensure accuracy and completeness

Identify and suggest improvements to vendor setup processes and controls

Contact clients to verify payment method setup and changes

Assist in-office with organizing office materials, including putting away envelopes and other printing supplies

Enter vendor and payment records accurately into accounting or ERP systems while maintaining confidentiality

Build and maintain positive relationships with clients and internal departments by responding promptly and professionally to clients via phone and email

Support special projects, including annual 1099 preparation and other seasonal reporting

Perform additional administrative and operational tasks as needed to support department efficiency

Print checks for accounts payable and ensure all payment details are accurate

Handle outgoing mail and accounts payable checks, including trips to the post office/FedEx office

Assist with audit requests by gathering and preparing required documentation

Provide support to Accounts Payable Analysts and other team members with various tasks as needed

Perform other duties as assigned

Qualification

Accounts PayableAccounting SoftwareFinancial Record KeepingMicrosoft OfficeSage Intacct AccountingEmpathyCommunication SkillsAttention to DetailOrganizational SkillsInterpersonal Skills

Required

Minimum of 2 years college preferred

Prior experience in accounts payable, finance operations, or related field preferred

Purposes, methods, and practices of financial and accounting record keeping

Proficient accounting software and Microsoft Office (Word, Excel, Outlook) skills

Proper and effective use of English grammar and communication skills (oral and written)

Ability to effectively listen to and empathize with clients

Align with Charter Impacts core beliefs and business philosophy

Maintain, encourage and participate in a close and highly collaborative team environment with clients and Charter Impact staff

Adapt quickly to change

Learn the appropriate rules, regulations and technical procedures specifically related to processing accounts payable for non-profit organizations and charter schools

Understand and carry out directions in an independent manner

Have strong attention to detail and organizational skills

Effectively communication skills, both written and verbal

Handle sensitive financial information with discretion

Provide excellent communication and interpersonal skills