QTC Management, Inc. · 2 days ago
Clinic Office Manager - Ixonia, WI
Ixonia, Wisconsin, United States
Full-time
Onsite
Mid, Senior Level
4+ years expQTC Management, Inc. is seeking a Clinic Office Manager for their Clinic Services team. The role involves overseeing the operations and administration of a medical clinic, ensuring efficiency, managing budgets, and providing training support to staff.
Hospital & Health Care
Responsibilities
Manage day to day operations of assigned clinic(s) to include planning and coordinating work assignments of all clinic staff
Be responsible for hiring, performance reviews, setting staff expectations, onboarding new employees and daily approvals of employee timekeeping
Coach, mentor and train employees for growth and development opportunities in skill, knowledge and empowerment
Collaborate with cross-functional teams to ensure excellent quality, timeliness, and customer service throughout the entire claimant and customer experience
Be responsible for ongoing on-site provider satisfaction through engagement and retention efforts
Responsible for cross training staff in frontend administrative tasks and backend duties such as diagnostics and vitals
Implement policies, procedures, goals and objectives for assigned staff
Ensuring strict confidentiality of all medical records, PHI and PII
Consistently audit clinic(s) to meet established operational and safety standards (e.g., expired supplies, annual fire inspection, fridge temps, sharps disposal, equipment calibration, etc.)
Manage clinic(s) budgets to include medical and office supply inventory
Assist Regional Managers with provider scheduling
Review and analyze clinic metrics to ensure meeting company goals (e.g., weekly, quarterly, annually, etc.)
Assist in the examination process of patients, measure vital signs, interview patients, record information on patients’ charts, and conduct a variety of diagnostic testing
Qualification
Required
Bachelor's Degree in a health care related field w/ 4 years of related experience or Master's Degree w/ 2 years (Additional years of experience may be considered in lieu of degree)
2 or more years of experience supervising or leading teams or projects preferably in a clinical or medical practice environment
National Medical Assistant Certification (must be obtained prior to start date if not currently active)
This is a working manager position. Must be able to support back office duties when needed
Basic Life Support for Healthcare Providers (BLS) certification required within 30 days of starting
Strong leadership skills with the ability to prioritize, delegate, and communicate effectively
Must be able and willing to travel 10-15% of the time supporting the various clinics assigned or to other areas as needed
An understanding of medical terminology
The ability to learn and understand new proprietary software applications
Preferred
Clinic operations experience a plus
Benefits
Health and Wellness programs
Income Protection
Paid Leave
Retirement
Comprehensive leave
Holiday
Medical
Dental
Life
Accident
Disability coverages
Retirement plan contributions
Other health and welfare benefits and payments
Company
QTC Management, Inc.
Leidos QTC Health Services collaborates closely with government and non-government customers to address current and future program needs within the health services domain.
1001-5000 employees
H1B Sponsorship
QTC Management, Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (4)
2022 (2)
2021 (1)
Funding
Current Stage
Late StageLeadership Team
Angela Gutierrez, PHR SHRM-CP
HR Business Partner
Laura Ochoa, PHR, SHRM-CP
HR Business Partner
Company data provided by crunchbase