Apply on Employer Site

Manning Personnel Group, Inc. · 1 week ago

EXECUTIVE ASSISTANT/PROJECT MANAGER

Cambridge, MA

Full-time

Onsite

Senior Level, Lead/Staff

$130K/yr - $130K/yr

8+ years exp

Manning Personnel Group, Inc. is a Cambridge-based Venture Capital firm that invests exclusively in the life sciences space. They are looking for an Executive Assistant/Project Manager to provide high-level support to the executive team and lead various projects as needed.

Human ResourcesRecruitingStaffing Agency

Growth Opportunities

Responsibilities

Provide high-level executive administrative support to assigned senior executives of the company, and remain available as backup support to other EA’s during periods of high volume, vacations, etc

Regularly handle confidential and proprietary information with utmost discretion

Proactively manage calendars with the ability to schedule and prioritize meetings, resolve schedule conflicts, and stay several steps ahead to maintain efficiency

Coordinate and organize international and domestic travel, hotel accommodations, car service, preparation of itineraries/materials, etc

Manage expense reporting in a timely manner

Manage high level meeting planning and logistics including preparing and printing materials

Arrange off-site meetings including venue, accommodations, catering, meeting supplies, etc., as needed

Schedule and coordinate numerous weekly and ad hoc meetings

Act as point person for visiting executives and corporate investors

Lead ad hoc projects as requested by the management team

Qualification

MS WordMS ExcelMS PowerPointMS OutlookAdministrative experienceOrganizational skillsCustomer serviceInterpersonal skillsAttention to detailProblem-solving

Required

Bachelor's Degree

8+ years previous administrative experience with 4+ years' experience supporting Executive level is required

A thorough knowledge of word-processing, centralized file server and standard office equipment is required

Must have advanced skills with MS Word, Excel, PowerPoint and Outlook

Strong organizational skills and superior attention to detail

Demonstrated ability to anticipate needs and issues before they arise, proactively identify solutions and work independently and collaboratively to problem-solve conflicts

Exceptional interpersonal skills; poise, professionalism and the ability to build relationships with staff and board members

Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

Willingness to assume additional responsibility and learn new skills